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Since 28th December 2022, this plugin version has been discontinued for purchase. However, support will be continued for existing users. Post the aforementioned date, users who purchase the plugin, which now is made available as multiple add-ons, must refer to their corresponding setup guides. The drag-and-drop customizer feature that previously supported invoice customizations will soon be available for purchase, with extended support for other document types.

WooCommerce PDF Invoices, packing slips and credit notes plugin | WooCommerce Shipping labels, Dispatch labels and Delivery notes plugin | WooCommerce Address labels plugin | WooCommerce Picklists plugin | WooCommerce Proforma invoices plugin

Since 28th December 2022, this plugin version has been discontinued for purchase. However, support will be continued for existing users.

  • Overview
    • Plugin set up
    • General settings
  • Invoice
    • Getting Started
      • Set up PDF Invoices
    • Email PDF Invoice
      • Email invoices by order status
    • Invoice Number
      • Create/reset invoice number
      • Use the order number as invoice number
    • Customizations
      • Dynamic customizer for invoice
      • Customization using code editor
      • Add a new row to the product table summary section of WooCommerce invoice
      • Add product description in WooCommerce invoice
      • Custom filename for PDF Invoice/Proforma Invoice
      • Add tax column in invoice
      • Fix logo, image missing, or character encoding issues in PDF documents
      • Add product attribute to Invoice
    • Invoice Pay
      • Accept WooCommerce Invoice Payment
    • Fix logo, image missing, or character encoding issues in PDF documents
    • Add product attribute to Invoice
    • Bulk print invoice
  • Packing Slip
    • Getting Started
      • Set up Packing Slips
    • Customizations
      • Sort items by category and product name
      • Packing slip per item
      • Email packing slip to separate recipients
      • Change color of item quantity in Packing Slip
      • Set up Box Packing
    • Bulk Print Packing Slips
    • Add product attribute
  • Delivery Note
    • Set up Delivery Notes
    • Bulk print Delivery Note
  • Shipping Label
    • Set up Shipping Label
    • Add return policy
    • Bulk print shipment labels
    • Modify shipping states for selected country
    • Remove phone/email
  • Dispatch Label
    • Set up Dispatch Label
  • Address Label
    • Avery labels using Brother printer
    • Set up Address Label
    • Alter Font Size
  • Picklist
    • Set up Picklist
    • Add Customer's name in Pick List
  • Proforma Invoice
    • Set up Proforma Invoice
  • Credit Note
    • Set up Credit Note
  • Third-Party Compatibility
    • Plugins
  • Multilingual Support
    • Translate with WPML
  • Advanced Topics
    • Resolve image missing issue
    • Custom field in checkout page
    • Print invoice from 'My Account'
    • Provide print access for custom user roles
    • Add Custom Place Holders in Labels
    • Fixing character encoding issues
    • Include tracking number meta in invoices/labels
    • Deleting existing invoice numbers
    • Troubleshoot 'Unable to save settings'
    • Remove unnecessary product metadata
    • Extra Product Options Compatibility
    • Add custom fields to WooCommerce documents
    • Re-order Product Table
    • Print product meta data in a line
    • Hide Variation Details
    • Alter Address Format
    • Add order meta to WooCommerce documents
    • Pre-defined filters
    • Customer's name in invoices/labels
    • Compatibility with 'Product Add-Ons Ultimate'
    • Add empty column to the product table
  • FAQ
    • Frequently asked questions
  • Changelog
    • Version 4.4.3

Documentation/Print Invoice, Packing Slip, Delivery Note & Label for WooCommerce/How to add meta fields to WooCommerce PDF Invoices

How to add meta fields to WooCommerce PDF Invoices

Last updated on January 23, 2023

Adding custom fields to WooCommerce invoices might seem like a lot of customization and editing work. But, WebToffee’s PDF Invoice and Packing Slip plugin for WooCommerce makes the process a whole lot easier.

Let’s take a look at the steps for adding custom fields to WooCommerce invoices.

  • Install PDF Invoice/Packing plugin for WooCommerce on your site.
  • Go to WooCommerce > Invoice/ Packing > Invoice from WordPress dashboard.
  • You can add metadata in two ways:
    1. Invoice Settings > Customizer. To add metadata from the customizer.
    2. Invoice Settings > Advanced tab.

Advanced settings

From the invoice settings window, move on to the Advanced tab. You can add:

  • Order meta
  • Product meta
  • Product attribute

Add order meta

The plugin allows adding additional order information like Delivery date, Payment date, Place of supply, VAT, GSTIN, ABN, etc., or any other company tax ID as order meta in the invoice. You can add order meta in two ways:

Method 1: Select a required item from the Order meta field drop-down. The list of default order metadata populated in the drop-down are as shown below:

WooCommerce Invoice/Pack Slip-Invoice Advanced-Order meta fields

Method 2: To add other custom order meta details (probably from another third-party plugin) other than the ones displayed in the drop-down,

  1. Click on Add/Edit Order Meta Field.
  2. Into the popup that appears, from Add New tab section, key in custom Field Name and its corresponding Meta Key.
  3. Then, click on the Save button.
Note: The order meta key, if configured, can be found in the custom field section of WooCommerce Order page.

For example, to add a custom VAT number in the invoice populated from the plugin EU VAT Number for WooCommerce, you will have to key in an appropriate field name and its corresponding meta key in the checkout meta key fetcher pop up as shown below:

Adding custom order meta in WooCommerce invoice

Get the meta key for the VAT Number (_vat_value) from the respective plugin’s documentation.

Sample invoice with the VAT

The invoice with its order meta EU VAT Number will be as shown below:

The invoice with order meta-VAT

Add product meta

From Product meta fields,

  • Click the Add/Edit Product Meta button.
  • Into the popup that appears, key in with field name and the respective meta key.
  • Then, click on the Save button.

For example, the WooCommerce product meta for weight is ‘_weight’. Let us see how we can display it in our invoice.

Insert the field name and meta key in the following manner:

A sample invoice with a product metadata Weight will be as shown below:

Add product attribute

  1. From the product attribute, click the Add/Edit Product Attribute button.
  2. Into the popup that appears, from Add New tab section, key in with field name and the respective meta key.
  3. Then, click on the Save button.

For example, let’s create a custom product attribute for a product. Go to Products from your WordPress dashboard. From the product data panel, move on to the Attributes section.

The string entered for the field ‘Name‘ must be added as the Meta Key in the invoice settings. Upon adding the attribute, the screen will be as shown below:

A sample invoice with product attribute will be as shown below:

If the settings saved are not reflected in your existing invoices, it is likely that you have chosen No for the option General settings > Use latest settings for invoice.
  • Choosing ‘Yes’ applies the most recent settings to the invoices. This will match the previous invoices with the upcoming invoices.
  • If you choose No, the previous invoices will not be updated to the latest settings.
  • Caution: Changing the company address, name or any other settings in the future may overwrite previously created invoices with the most up-to-date information.

Related articles:

  • How to add:
    • Customer note in the invoice
    • Tax columns in the invoice
    • Custom checkout field in the invoice

  • Was this article helpful?
  • Yes, thanks!Not really

On this page

  • Advanced settings
  • Add order meta
  • Sample invoice with the VAT
  • Add product meta
  • Add product attribute

This article posted in Documentation, Knowledge Base, Print Invoice, Packing Slip, Delivery Note & Label for WooCommerce and tagged invoice, VAT, woocommerce

Written by

WebToffee Team

WebToffee Team is a group of WordPress and WooCommerce enthusiasts consisting of expert developers, testing engineers, technical support engineers, and SMEs.

Comments (22)

  1. Stacie Magelssen

    Stacie

    January 15, 2022

    Is it possible to display the Short Product Description field along with the item name on a packing slip? Thanks!

    Reply
    • Mike

      Mike

      January 16, 2022

      Hi Stacie,

      Thanks for reaching out to us. If you are using the premium version of our plugin, we can provide a custom code snippet to display the product short description in the packing slip. Kindly raise a ticket via this link to achieve that.

      Reply
  2. Anders Møller

    August 27, 2021

    Hi Webloffee.

    I am using an plugin for addition product data named Ultimate product add-ons by Plugin Republic.
    These data isnt generated in the invoice – Isnt your plugin compatible with this plugin or?

    Looking forward for your reply.
    Best Regards Anders

    Reply
    • Mike

      Mike

      September 27, 2021

      Hi Anders,

      Thanks for reaching out. We haven’t tested the plugin with Ultimate product add-ons by the Plugin Republic so far. However, we can help if the mentioned information is present in the WooCommerce order edit page.

      Reply
  3. Mahmoud Awny

    Mahmoud Awny

    April 3, 2021

    how can I change Meta Fields Place in the invoice ?

    Reply
    • Mark

      Mark

      April 5, 2021

      Hi Mahmoud,

      You can move around the place holder [wfte_extra_fields] in invoice > Customize > Code view to change the position of the meta keys.

      Reply
  4. marc

    March 15, 2021

    Hola, en españa es necesario incluir el DNI del cliente en la factura, hemos creado un campo personalizado para el DNI, deria posible que este plugin mostrara el campo DNI en la factura ?
    gracias.

    Reply
    • Mark

      Mark

      March 16, 2021

      Hi Marc,

      You can add any custom fields saved with the order details to invoices using the plugin. Go to Invoice > Advanced > Order meta option to add it.

      Reply
  5. Ritik

    December 8, 2020

    I want to add customer name in invoice , but i am not able to , what’s the meta key to add customer name i have tried many keys , but no one is worked

    Reply
    • Mark

      Mark

      December 9, 2020

      Hi Ritik,

      Please refer the article here and follow the instructions.

      Reply
  6. Velfi

    July 7, 2020

    Hi,
    My site was developed by a developer, it created custom fields for my product, such as the ISBN number, editor… I want to put these fields in my pdf invoice. Can your plugin help me with this? I’m not sure how the custom field was created so I wouldn’t buy your plugin to see after it doesn’t work for me…

    Thank you for your answer.

    Reply
    • Mark

      Mark

      July 8, 2020

      You can add any metadata stored with products to invoice using our plugin. Refer the tutorial video here.

      Reply
  7. Alexander van Aken

    Alexander van Aken

    June 20, 2020

    How Can I remove the existing Order meta fields that I added. I made a mistake and I get an error when updating it with a different meta but need the same label name. Can you point me out the database table that has these fields so I can remove them manually (fine by me).

    Reply
    • Mahmoud Gabr

      Mahmoud Gabr

      August 27, 2020

      I have the same question. Any reply ?

      Reply
      • Mark

        Mark

        August 27, 2020

        Hi,

        Add below code in functions.php and reload the page once and then remove the code.

        function wt_pklist_remove_additional_data_fields()
        {
        if(!class_exists('Wf_Woocommerce_Packing_List'))
        {
        return;
        }
        $out=array();
        Wf_Woocommerce_Packing_List::update_option('wf_additional_data_fields', $out);
        }
        wt_pklist_remove_additional_data_fields();

        Reply
        • Mahmoud Gabr

          Mahmoud Gabr

          August 27, 2020

          I applied the provided code put the issue didn’t fixed

          Reply
  8. Jun

    Jun

    December 6, 2019

    Could I use this plugin to display the product add-on field (fill the form before you add the product into the cart) on the PDF invoice?

    Reply
    • Mark

      Mark

      December 6, 2019

      Hi,

      Yes. You can add any product or order-related meta stored with order details into invoice and other labels.

      Reply
  9. Chris

    Chris

    December 12, 2018

    If I wanted to add the Post ID on each order what would I use for the meta value?

    Reply
    • Mark

      Mark

      December 13, 2018

      Hi Chris,

      Post ID will be the same as order number unless you use any plugins /code to customize order number. You can just enable Order Number in template customization window to add order number.

      If you use custom order number, it might require some code snippet to implement it. Reach us via support link above.

      Reply
  10. Thomas`

    Tpm

    November 25, 2018

    Where do I find the name and the corresponding meta key?

    Reply
    • Mark

      Mark

      November 26, 2018

      Hi,

      It will depend upon the plugin you are using to add the additional meta fields. If the plugin is adding the data as order post meta, look at the woocommerce custom fields section in the order edit page.

      Reply

Got any query? Please leave a comment or reach out to our support

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