Exporting WooCommerce orders is essential for online businesses, as it helps them manage data and keep order processing smooth. This article shows you how to export orders using the built-in tool in WooCommerce and a free dedicated plugin.
When running an online store with WooCommerce, you may need to transfer data to different systems or platforms, particularly regarding orders closely linked to customers and products. Effectively exporting order data is crucial for optimizing the order management process and enhancing flexibility and transparency.
Although WordPress provides a basic option for exporting orders, this functionality is often limited and may not meet the demands of more complex export requirements.
The solution? A third-party plugin specifically created for advanced WooCommerce order exports. Order Export & Order Import for WooCommerce is a top-rated plugin that addresses this issue effortlessly. Regardless of whether you opt for the free or premium version, it offers the advanced export capabilities that the default option simply doesn’t provide.
In this article, we will explore how to export WooCommerce orders using the default WooCommerce features and the free version of the WooCommerce Order Export Import plugin.
Key Takeaways:
- Exporting order data from your WooCommerce store is a crucial step for efficient order management.
- WordPress has an inbuilt option to export orders but falls short in functionality and scope.
- Dedicated plugins like WebToffee’s Order Export and Order Import for WooCommerce simplify and speed up the process of exporting order data, offering advanced options that give you greater control over the export process.
Migrating data is a requirement in many situations. Some common WooCommerce order export scenarios are detailed below.
- Data Analysis – Exporting WooCommerce orders is a great way to analyze the order details closely. You can add exported order histories to marketing and CRM tools to help identify sales trends, patterns, and product performance over time, which can help you optimize customer satisfaction and retention.
- External Integration – The order data exported can be loaded into external accounting and reporting systems to improve and increase the accuracy of forecasts, reports, and record-keeping.
- Data Backup – Migrating WooCommerce order data between sites or installations is an excellent way to back up your order data to prevent data loss during breaches, avoid downtime, overcome technical difficulties, and more.
- Customer Service – With order data exported to other platforms, it is easy to look up order information to assist customers during inquiries and segment them for marketing purposes.
Most businesses use automated tools or plugins to schedule WooCommerce order exports, simplifying their workflow.
How to Export WooCommerce Orders?
There are two options to export WooCommerce orders:
- The default tool in WordPress
- WooCommerce Order Import Export plugin from WebToffee
The default WordPress order export features are highly limited. It only allows you to export all your order data as an XML file – nothing more.
If you want more sophisticated features, choose a third-party plugin. You can export order data as XML or CSV files, filter out the exact data that you want to migrate, schedule export, and more with the Order Import Export Plugin for WooCommerce.
Export WooCommerce Orders with WordPress Export Tool
To export all your order details in bulk to an XML file with the generic WordPress features follow the below steps.
- Go to Tools > Export from your WordPress dashboard.
- Choose Orders as the data type to export.
- Click on the Download Export File button.
This downloads an XML file with all your orders to your computer.
Why Should I Use the Order Import Export Plugin?
The WooCommerce order export import plugin from WebToffee helps with the
- Import and export of orders
- Export of order items to a single column, separate columns, or separate rows
- Bulk update of all order-related data
With this plugin, you can move the order data smoothly and accurately between WooCommerce stores while maintaining your order history. It supports data transfer with CSV files.
The plugin offers options to quickly export the data, view the detailed history of the import and export actions, get debug logs, move data in batches, etc. You can also selectively export order data from your store using the filters offered by the plugin, which will help you extract the exact data that you require.
The plugin is compatible with major WooCommerce plugins, including:
- WooCommerce PDF Invoices & Packing Slips
- Sequential Order Number for WooCommerce
- WooCommerce PDF Invoices, Packing Slips, Delivery Notes and Shipping Labels
- Advanced Shipment Tracking for WooCommerce
- WooCommerce Shipment Tracking
How to Advance Export WooCommerce Orders with WooCommerce Order Import Export Plugin? (Free Version)
To export orders, you must first install and activate the WooCommerce Order Export Import plugin.
Follow the below steps to export your WooCommerce store orders with the WooCommerce Advanced Order Export Import plugin.
Step 1: Select Order as Post Type for Export
Here, we are exporting WooCommerce orders, so this is our post type. To do this,
- From your WordPress dashboard, go to WebToffee Import Export (Basic) > Export
- Select the post type as Order.
Step 2: Choose the Advanced Export Method
Two export methods will be listed here: Quick export and Advanced export.
Quick export is best suited for exporting the basic/standard fields of the post type you selected, in this case, orders.
Advanced export, on the other hand, gives you more control over the export process with detailed filtration, column selection, and other advanced options.
Let’s proceed with Advanced export.
Step 3: Filter Order Data for Export
You will have several filter options available. It includes filtering by,
⬥ Total number of orders to export
⬥ The number of orders to be skipped from the beginning
⬥ Order IDs to export specific orders
⬥ Order statuses such as payment pending, on-hold, completed, refunded, etc.
⬥ Products, you can export orders with specified products here
⬥ Name or email address of the customer to export customer-specific orders
⬥ Coupons, here orders in which the specified coupons are applied will only be exported
⬥ Export orders are placed on or between specific dates.
Once you have selected the required filters, you can move on to the next step.
Step 4: Map & Reorder Order Export Columns
Here, you can add/remove columns from the export file, rearrange the column position, edit the column name, and more.
Step 5: Configure Advanced Export Options
Here you have several advanced order export options which enable you to decide on the number of batches and more.
Listed below is the complete list of advanced order export options available.
⬥ Exclude the previously exported orders from the current export
⬥ Add line items in a single column, separate columns, or separate rows
⬥ Choose the delimiter for differentiating entries in a column
⬥ Export bulk orders in batches
Once you have configured the required settings, you can immediately export the data into a CSV file by clicking Export.
Pro Tip: You can also save these settings as a template, so you won’t have to reconfigure them for similar exports in the future.
WooCommerce Order Import Export Plugin (Premium)
The Pro version of the Advanced WooCommerce Order Import Export Plugin plugin offers various advanced features that simplify managing and exporting order data, such as automatic export and custom fields support.
With the premium version, you can export WooCommerce orders based on the following filters:
- Payment methods
- Shipping methods
- Billing address
- Shipping address
- Product category
- Email address of the vendor
With the premium version of the WooCommerce Order Export Import Plugin you can import and export custom fields and third-party plugin fields (hidden metadata) along with the default fields.
In addition to saving the settings as templates and exporting the orders immediately, you can run scheduled automatic data exports. The plugin allows export to FTP and SFTP. Moreover, you can send automatic emails to customers upon order status changes, create users on order exports, and more with this plugin.
Now, let’s look at more such similar order export plugins currently available that are worth considering.
Here, we have shortlisted five of the most popular and highly rated WooCommerce Order Export plugins that you can consider while migrating your orders. Take a look.
WooCommerce Customer / Order / Coupon Export
Export all the order-related data in your WooCommerce store to CSV or XML file with this WooCommerce Customer / Order / Coupon Export plugin. You can create automated exports to back up order data via FTP, HTTP POST, or email. The plugin offers the creation of flexible customizable formats to enable export in the format that you would require.
This is a premium plugin.
Advanced Order Export for WooCommerce
Advanced Order Export For WooCommerce plugin enables you to export your order data to various formats like CSV, XLS, XML, TSV, PDF, HTML, and JSON. You can selectively export the required data with filters, rename labels, reorder columns, etc. with this plugin.
This plugin is available in both free and paid versions. The details listed above correspond to the free version.
Order Export for WooCommerce to CSV, Excel, and XML
Order Export for WooCommerce is yet another reliable plugin that you can use to export your WooCommerce orders to CSV, XML, or Excel files. The plugin is distinct from others with its drag-and-drop tool to choose, rearrange, and customize order export columns. You can selectively filter WooCommerce orders to export the ones that you want. There’s the option to run the export on-demand or schedule to run it automatically.
This plugin is available in both free and paid versions.
Products, Order & Customers Export for WooCommerce
The Products, Orders & Customers Export for WooCommerce is a top-rated plugin that provides an easy way to export your orders and orders items into CSV or XML files with just a few clicks. It’s highly user-friendly, making it an excellent option for small-scale data migration tasks.
This plugin is available in both free and paid versions. The paid version unlocks enhanced capabilities and gives higher control over your exports.
WooCommerce Orders & Customers Exporter
You can export all your orders and customers in your WooCommerce store to a CSV file using the WooCommerce Order & Customers Exporter plugin. The plugin offers several filters like order statuses, customers, products, start, and end dates, etc. You can also export more than 40 order-related information with this plugin.
This is a premium plugin.
Conclusion
The default order export capabilities in WooCommerce are extremely limited. This means that you will have to seek help from a third-party plugin to achieve the advanced order export capabilities that you may require. So why not get it from a free plugin?
The WooCommerce Order Import Export is a free plugin developed by WebToffee that offers advanced WooCommerce order import export functionalities including selective filtering and batch exporting.
However, you can also avail of the same features with the Import Export Suite for WooCommerce. The suite offers user, customer, product, coupons, and subscriptions import and export in addition to orders.
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