How to Bulk Archive Shopify Orders?

This blog post will guide you through the process of bulk archiving orders within your Shopify eCommerce store.

While Shopify is an excellent eCommerce platform, managing completed orders can quickly become overwhelming. This digital clutter not only makes it harder to find the information you need but can also slow down your store’s performance. That’s where bulk archiving comes in. By archiving completed orders, you move them out of your main view, creating a cleaner and more manageable workspace.

Think of it like this: you wouldn’t leave every piece of paper you’ve ever used scattered across your desk, would you? You’d file away the ones you don’t need daily access to. Bulk archiving Shopify orders is the digital equivalent of that filing system. It keeps your store organized and efficient, allowing you to focus on what matters most – growing your business.

Archived orders in Shopify are completed orders that you no longer need to actively manage but still want to keep for record-keeping purposes. When an order is archived, it’s simply marked as “handled” or “closed” in your Shopify admin. This doesn’t delete the order or its details; it just removes it from your list of active orders, helping you keep things neat and organized.

Think of it like tidying up your workspace. By archiving orders, we ensure that the active orders we’re currently working on remain front and center while the completed ones are safely tucked away, ready to be accessed whenever needed.

Here’s an important note: Archiving an order differs from canceling or deleting it. While canceled orders are those that were never completed and deleted orders are permanently removed, archived orders remain fully intact in your records for reporting and reference.

What Is Unarchiving Orders in Shopify?

Unarchiving orders in Shopify is the process of restoring previously archived orders to your active order list. When you unarchive an order, it moves out of the “archived” status, making it visible alongside your open or active orders in the Shopify admin.

Why would you need to unarchive an order? Here are a few scenarios where it might come in handy:

• Follow-Up Needs: Perhaps a customer reached out with a query or issue about a completed order, and you need it handy for resolution.
• Updates or Edits: If additional changes, such as refunds or exchanges, need to be made, unarchiving allows you to make those updates with ease.
• Record Organization: Sometimes, we might archive an order by mistake. Unarchiving helps us fix that and keep records properly sorted.

The good thing is that unarchiving is as simple as clicking a button—so even if an order needs to be revisited, it’s a quick and straightforward process.

Archiving orders in Shopify helps you keep your admin dashboard clutter-free by moving completed orders out of the active order list. Here’s how you can archive orders step by step:

• Start by logging in to your Shopify admin dashboard. Once logged in, navigate to the Orders section in the left-hand menu.
• On the Orders page, you’ll see a list of all your orders. Use the search bar or filters to locate the specific order(s) you want to archive.
• Select the checkboxes next to the orders you want to archive.
• Click the Actions dropdown menu and choose Archive orders.

If you need to archive a large number of orders, such as 30 or 40, manually selecting each one can be quite exhausting. Let’s explore how to simplify this process by bulk archiving Shopify orders using CSV files.

To bulk archive Shopify orders, we will be using the StoreRobo Import Export App. It lets you easily export your Shopify store orders to a CSV file, which you can then edit the Archived status of each order in Shopify.

After installing the StoreRobo Shopify Import Export App, follow these steps:

Step 1: Choose Shopify CSV as the Export Template

• From your Shopify admin account, go to Apps and select StoreRobo.
• Under the Export option, choose Shopify CSV as the export template.

Step 2: Export Shopify Orders to CSV

• In this step, select Orders as the post type to export.

• Then, click on Export.

• Once the export is complete, you will see the export log.
• Click on the Download file button to download the exported data file.

Step 3: Edit the Archive Status

• Open the CSV file using a spreadsheet program.
• Then, change the Archived status to “TRUE” for all products you want to move to the archive.

• Save the changes.

Step 4: Import Updated CSV to Shopify

• Go to the Import section of the StoreRobo app.
• Upload the updated CSV file from your local storage.

• Click on Upload to upload the CSV file. 
• Check the Update if Orders already exist in the store checkbox.

• Click on Import to import data from the CSV file.
• Once the import job is complete, you will see a detailed report of the job.

• This will update the order data on your Shopify store from the CSV file. 

• Go to the Shopify Orders page and select the Archived orders to see if the orders are moved to archived status.

Bulk archiving Shopify orders is a great way to declutter your admin dashboard and keep it organized. By removing completed orders from your active order list, you can streamline your workflow and ensure that you’re always working with the most relevant information.

Whether you’re manually archiving orders or using the StoreRobo Import Export App for bulk archiving, the process is simple and straightforward. By following the steps outlined in this blog post, you can easily archive orders in Shopify and enjoy a cleaner, more efficient workspace.

Remember, archiving an order doesn’t mean it’s gone forever. You can always unarchive an order if you need to retrieve it for any reason. So, go ahead and start archiving those completed orders to keep your Shopify store running smoothly.