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Email WooCommerce Packing Slips to Custom Email Addresses

Last updated on February 23, 2024

Packing slips contain important information about an order. Sending packing slips to warehouses makes it easier for the packers to pack the products and initiate the shipment process. The WebToffee’s WooCommerce PDF Invoices, Packing Slips, and Credit Notes plugin helps to send the packing slip as an email to custom email addresses simultaneously when a customer places an order. To send the packing slip to custom email addresses, follow the below steps:

Step 1: Configure the packing slip settings.

Step 2: Add the custom/recipient email addresses.

Configuring the Packing slip settings

To configure the packing slip settings, follow the below steps:

  1. From the WordPress dashboard, navigate to Invoice/Packing > Packing slip.
  2. Now in the packing slip settings under the General tab, navigate to the General Section.
  3. In the Email packingslip automatically to option, Click on Choose order status.
Email packingslips automatically
Email packingslips automatically
  1. From the available order statuses, choose Custom email.
Selecting Custom email as order status
Selecting Custom email as order status
  1. Now click on Update Settings to save changes.

Adding the Custom/Recipient email addresses

This step involves adding email addresses to which packing slips will be sent. To add recipient email addresses follow the below steps:

  1. Once the Custom email option is selected, click on here as shown in the image below.
  2. Clicking on here will redirect to the WooCommerce Settings Emails page.

OR

  1. From the WordPress dashboard, head to WooCommerce > Settings > Emails.
  2. Now Click on the Manage button against the Packing Slip as shown below.
WooCommerce email settings
WooCommerce Email Settings
  1. From the Emails tab, navigate to Recipient(s).
  1. In the Recipient(s) text field, type down the recipient email addresses.
  • To enter more than one email address, type in the email addresses and separate each one using a comma.
Packing slips recipient option
Recipient option

Example

Let’s take a scenario of sending the packing slip to two email addresses.

  1. First, select custom email under Email packing slip automatically to option.
  2. Navigate to WooCommerce > Settings > Emails.
  3. Type in the two email addresses separated by a comma in the Recipient(s) field as shown below.
Adding recipient's email addresses
Adding recipient’s email addresses
  1. Now, Click on Save Changes to update the recipient email addresses.

When the above steps are completed, packing slips for every new order will be sent to the given recipient email addresses.

The following image is an example of a packing slip mailed to a custom email address.

WooCommerce Packing slip send to custom email address
WooCommerce Packing slip sent to custom email address