How to Export WooCommerce Coupons into an Excel File?

Coupons in eCommerce serve as promotional tools designed to boost purchases by providing discounts, free shipping, or various other incentives. As your WooCommerce store grows, exporting coupons becomes essential for tasks like migration, updates, or backups. This article is a quick guide on exporting WooCommerce coupons into an Excel file.

Approximately 83% of shoppers say retail in-store coupons and discounts significantly impact their buying choices. Providing incentives such as discounts, free shipping, or exclusive offers not only increases sales but also fosters customer loyalty and encourages repeat purchases.

As your WooCommerce store expands, managing and exporting coupons becomes crucial for various reasons—whether you’re transitioning to a new store, refreshing your promotions, or simply backing up important data.

In this article, we will show you how to easily export your WooCommerce coupons into an Excel file, ensuring smooth operations and efficient data management.

When you are planning to expand your business or build a new eCommerce website for your business, you may want to migrate your WooCommerce store data to your new site. And this includes the coupons that you have generated as part of past promotional campaigns or holiday sales. 

The following are some reasons why you should export your WooCommerce coupons.

• Transfer Coupons – Coupons are an important part of an eCommerce website. When migrating to a new website, you don’t want to lose all your promotional coupons. So exporting WooCommerce coupon data can be helpful when you are planning to migrate your WooCommerce data.
• Coupon Analysis – Export coupon data to evaluate how various campaigns perform over time. Additionally, you can repurpose and modify existing coupons for new campaigns by exporting them, making adjustments, and then importing them back.
• Bulk Editing – Exporting coupons enables you to make bulk changes to the coupon information, like changing expiration dates or discount values in a spreadsheet, and then re-import them.
• Backup – Keeping a backup of existing WooCommerce coupons will come in handy if you want them in the future or if you want to quickly recover these data in case of system crashes.
• Collaboration – Exporting coupons is a great way to share coupon data with partners and departments, like marketing teams or agencies, which helps analyze and collaborate on joint campaigns.

Whatever the case, we’ve got you covered. Here, we will use a dedicated plugin for the task. Although WordPress has a default tool to handle exports, it has several limitations. One of these is that it only lets you export WooCommerce coupons into an XML file.

With plugins, however, you have access to an array of options to handle the exports and transfer the coupon data to different file formats rather than just one. Plugins offer enhanced functionality and flexibility, making them ideal for managing WooCommerce coupons.

We will be using the WooCommerce coupon export plugin by WebToffee.

This plugin also allows you to import WooCommerce coupons to your store site, which we will discuss later.

Make sure you have purchased the premium version of the plugin.

Step 1: Install & Activate WooCommerce Coupon Export Plugin

• After purchasing the plugin, download the plugin file from My Account > Downloads.
• Upload the plugin file to your WordPress dashboard.
• Install and Activate the plugin.

Step 2: Select Coupon As Post Type for Export

Once the plugin is activated,

• Go to WebToffee Import Export (Pro) > Export from your WordPress dashboard.
• Select Coupon as the post type to export.
• Then proceed to the next step.

Step 3: Select Advanced Coupon Export Method

Here, there are two options. You can either select the Quick export option for exporting WooCommerce coupon data easily with basic fields or go with the Advanced export option.

The Advanced export option will give additional controls for exporting WooCommerce coupons, so let’s select Advanced export. After choosing the Advanced export option, click Filter data button to proceed to the next step.

Step 4: Configure Filtering Options for Coupon Export

Here, you have some advanced filtering options for custom exporting WooCommerce coupons.

• Choose the total number of coupons you want to export.
• Skip the first ‘n’ number of coupons.
• Export coupons based on their status.
• Export coupons based on their type. Eg: percentage discount, fixed cart discount, etc.
• Export coupons based on their discount amount. Choose minimum or maximum amounts in the corresponding fields.
• Export coupons based on their expiration date.
• Choose how you want to sort columns.

After choosing the filtering options proceed to continue to the next step.

Step 5: Map & Rearrange Columns for Coupon Export

Here, you can reorder and rearrange columns in the export file.

• Just click on the cross icon near the Column section and drag and drop accordingly.
• You can also uncheck any fields you don’t want to be included in the export file.

After rearranging the columns, proceed to the next step.

Step 6: Set Advanced Coupon Export Options

In this final step, you can choose a file name for the export file.

• Choose the file format as either XLS or XLSX to export into an Excel file.

• Click on the Export button to export WooCommerce coupon data.

• Click on the Download button to download the export file.
  

Here is a preview of the export file opened in Excel.

Now that you have learned how to export WooCommerce coupons into an Excel file, let’s see how we can import them to your new website.

As mentioned earlier, you can make use of the same plugin for importing coupons to your WooCommerce store.

To import coupons to WooCommerce,

Step 1: Select Coupons as the Post type to Import

• Go to WebToffee Import Export (Pro) > Import from your WordPress dashboard.
• Select Coupon from the drop-down as the post to import.

Proceed to the next step.

Step 2: Choose Quick Import Method

Here, you have to choose the Excel file to import coupons to your WooCommerce store.

• Select Quick import as the Import method.
• Choose Import from as Local.
• Upload the Excel file you exported earlier.
• Set the Delimiter and Date format accordingly.
• Click on the Import button to start importing coupons to your WooCommerce store.

When the import process is complete, the Import progress window will show the number of successful imports and failed imports (if any).

This is how you can import coupons to your WooCommerce store from an Excel file. You can also choose advanced import options for additional configurations.

Now let’s have a quick overview of the key features of the Order, Coupon, Subscription Export Import plugin by WebToffee.

Order, Coupon, Subscription Export Import for WooCommerce, developed by WebToffee, helps you import and export WooCommerce orders, coupons, and subscriptions. The plugin supports multiple file formats, such as Excel, CSV, XML, and TSV. You can schedule the import-export process using multiple FTP profiles.

• Offers quick and advanced import/export options for WooCommerce.
• Includes advanced filtering for custom import/export orders (products, status, email, date, etc.)
• Features a user-friendly interface, ideal for beginners.
• Enables bulk editing of WooCommerce order data during import/export.
• Supports import/export of custom metadata.
• Compatible with major third-party plugins.

Managing a WooCommerce store is a lot easier when you have the right plugins to outperform your competitors. Exporting WooCommerce coupons can help you in many ways. You can share the WooCommerce coupon data with your marketing team to build a coupon strategy, you can back up all your coupons and migrate them to another store.

Hopefully, this article helped you understand how to export WooCommerce coupons. If you find this article informative, leave us a comment. Your feedback is our motivation.