How to Bulk Edit WooCommerce Coupons?

If you have been running your WooCommerce store for a while, chances are it is packed with a vast number of coupons. The more coupons you have, the tougher it takes to manage them effectively, often taking valuable time and effort. And when it comes to running a sale, you might find yourself juggling hundreds of thousands of coupons, making the task even harder.

However, there’s good news. Managing coupons in your store doesn’t have to be a headache, especially if you have the right tools to address this problem. In this case, using specialized plugins.

This is where the free Order Export & Order Import for WooCommerce plugin comes in.

With its advanced features, this plugin lets you quickly update and manage thousands of coupons in your store with minimal effort. It’s all about ensuring consistency in your coupon management.

Keep reading if you want to learn how this plugin makes it possible.

• Effectively Manage Coupons: When you have many coupons to handle, editing each one manually is time-consuming. Bulk editing lets you modify several coupons simultaneously, saving you much time.
• Instant Updates: Bulk editing is the quickest method for changing the expiration dates or discount amounts of a large number of coupons.
• Enforcing Uniformity: Bulk editing allows you to maintain uniformity across all your coupons, ensuring they share the same expiration date or discount type.
• Applying Global Changes: Bulk editing is the best option for making global changes to all your coupons, such as disabling them or lowering their discount amounts.
• Minimize Errors: Editing each coupon manually can lead to mistakes, like typos or incorrect data entry. Using bulk editing can minimize these errors by automating the process.

To bulk edit or update your WooCommerce coupons, you must follow a two-step process. First, export your coupons in bulk to a CSV file. Then, import the CSV file and apply the needed changes during the import process. 

Exporting WooCommerce Coupons

Firstly, we need to export your existing coupons to your store. Here is how it’s done.

Step 1: Install & Activate the Plugin

1. Go to Plugins > Add New from your WordPress dashboard.
2. Search for ‘Order Export and Order Import’ plugin by WebToffee.
3. Once you have found the plugin, click on Install Now and then activate the plugin.

Step 2: Select Post Type as Coupon

1. After installation, go to WebToffee Import Export (Basic) and select Export.
2. Select Coupon as the post type to export and proceed to the next step.

Step 3: Choose an Export Method for Coupons

1. Select Quick export as the export method and click on the Export button.

This will export your products into a CSV file.

Then, download the CSV file to your local storage.

Below is a small preview of the coupon CSV file exported using this plugin.

Importing & Bulk Editing WooCommerce Coupons

Once you have exported the coupon CSV file, you can add, delete, or modify the existing coupon data before importing the file back into your store.

Whether you are using Excel, Google Sheets, or Numbers (for Mac) for this purpose, they all provide shortcuts for making the bulk update as easy as possible.

Step 1: Select the Coupon CSV File to Import

1. Now, go to the Import section of this plugin and select Coupon as the post type to import.

Step 2: Choose Advanced Import of WooCommerce Coupons

1. Select Advanced import as the import method and upload the CSV file containing the coupon data.

Step 3: Edit Coupon Data

This step is optional if you have made your changes to the CSV file. In this step, you have some edit options before importing the coupons. The options are limited, but it is easier to edit the coupon data without any spreadsheet software.

Any changes you make here will modify the fields of all coupons in the input file.

Let’s say you want to reduce the coupon discount percentage for all the coupons after a flash sale. Let’s see how.

1. Click on the pen icon corresponding to the Coupon amount field.

2. Add “- 5” within the square brackets as shown below and click the Apply button.

This will reduce the coupon percentage on your store site by 5.

But there’s one thing you should know. If you have set the coupon type to fixed discounts, it will reduce the discount amount by $5 (depending on the currency denomination you’ve set).

If you have a coupon offering a $5 discount, it will reduce the discount amount, resulting in no discounts being applied. You can use the Advanced export option to filter coupons before exporting or use the CSV file mentioned.

Step 4: Select Update Coupons

1. Select the Update option if the coupon exists in the store.
2. Click the Import button to import the coupons to your store site.

Once the import action is completed, the progress log will show the number of successful and failed imports (if any).

This plugin would be of great help to those looking for the simplest method to bulk update their coupon data. Even someone with less technical expertise will not have much trouble doing this. I hope you see how this plugin works for your store.

As mentioned in the introduction, the Order Import Export plugin we used in this article also has a premium version that supports multiple file formats, such as CSV, XML, Excel, etc.

Have you had a chance to use this plugin, or do you have any questions about its functionality? We’re eager to hear your feedback.

Feel free to comment below or contact us if you need assistance!