Import and Export Gift Card Codes in WooCommerce: A How-to Guide

Wouldn’t it be easier to handle WooCommerce gift card codes in bulk? Instead of manually updating or transferring gift card data, imagine being able to import, export, or migrate gift card codes all at once.

For WooCommerce store owners, gift cards are an essential sales tool, but managing them can be challenging. WooCommerce doesn’t offer a built-in bulk import and export feature, making it time-consuming to update or migrate WooCommerce gift card codes efficiently.

The solution? WooCommerce Gift Cards plugin by WebToffee. This plugin helps you create gift card codes in WooCommerce and also lets you import and export them using a free plugin integration. 

All set to make WooCommerce gift card management faster and easier? Let’s get started!

Managing gift card codes manually is inefficient. Whether for seasonal promotions, migrating stores, or updating expired gift cards, handling them one by one slows down operations.

That’s why bulk importing and exporting WooCommerce gift cards is so useful. Simply put, gift card import and export allow you to transfer gift card data (codes, balances, expiration dates, etc.) in bulk using a structured file format like CSV. 

Now, let’s explore why every WooCommerce store should have an automated process for importing and exporting gift card data in detail.

1️⃣ Bulk Updates Without the Manual Work

Gift cards aren’t static. You may need to adjust balances, modify expiry dates, or update redemption status. Instead of modifying each gift card, a simple bulk import lets you update everything in one go.

For example, imagine having hundreds of active gift cards with changing expiration dates. Instead of editing each one, you can import an updated CSV file and apply changes instantly.

2️⃣ Migrate WooCommerce Gift Cards 

Planning to upgrade your store? Without an import-export gift card option, you’d have to recreate all existing gift cards, which is a tedious process and prone to errors.

For example, if you’re switching hosting providers or upgrading your store, exporting gift card data ensures all existing codes remain intact and usable post-migration.

3️⃣ Gift Card Back Up and Restore 

Just like customer orders, gift card codes are valuable store assets. Accidental deletions, system failures, or unexpected errors could wipe out such data unless you have backup files ready.

For example, with a regularly scheduled export, you’ll always have a secure backup of your gift card records that can be restored in case of system issues.

4️⃣ Bulk Creation of Gift Cards 

Running a holiday sale or launching a gift card giveaway? Instead of creating codes one by one, you can generate and import a bulk list of gift card codes, saving hours of work.

For example, if launching a Black Friday special, you can create 1,000+ unique gift card codes in a spreadsheet and import them into WooCommerce in minutes.

Therefore, by automating gift card imports and exports, you can save time, reduce errors, and keep operations running smoothly.

Now, let’s move on to the step-by-step process of importing gift card codes into WooCommerce.

Now that you know why bulk managing gift card codes is essential, let’s go through the process of importing and exporting gift cards in WooCommerce.

Step 1: Install and Activate WooCommerce Gift Card Plugin

The first step is to install and activate a WooCommerce gift card plugin that supports importing and exporting gift card codes.

We will use the WooCommerce Gift Card Plugin by WebToffee. The basic version of the plugin provides limited features, allowing you to create and send gift cards. The pro version unlocks additional functionalities, including gift card import and export, customizable gift card products, gift card tax settings, and advanced gift card usage restrictions.

Step 2: Export Gift Card Codes in WooCommerce

Now that you’ve set up gift cards in WooCommerce, it’s time to export your gift card codes, whether for backups, store migration, or bulk updates.

• Go to WooCommerce > Gift cards > General settings.
• Click on the Export/Import tab to access the import-export gift card functionalities.
• If this is your first time exporting gift cards, you’ll see a message asking you to activate the third-party import-export gift card plugin. Click “Click here” to activate it. 

• Under the Export: Select a post type window, choose Coupon, and click Step 2: Select an export method.

• Select Advanced export to customize your export settings, then click “Step 3: Filter data.“
• In this window, you can filter which WooCommerce gift card codes to export based on different criteria. Remember to set the Coupon type as “Store Credit.” This ensures that only gift card codes are exported, excluding other coupon types like fixed cart and percentage discounts. Use additional filters as needed, such as expiration dates, usage limits, or coupon amount. Click Step 4: Map and reorder export columns.

• You’ll see all the available export columns. Here, you can rename or reorder columns if needed. The default settings are generally sufficient for most store owners, but you can customize them as required.

• In the next step, Advanced options/Batch export window, set your batch size and CSV column separator (default is “,”).

• Save your settings as a template (optional) or proceed by clicking Export.
• Once the export process is complete, you’ll receive a download link for the exported gift card data. Click Download file, and you now have a CSV file with all your WooCommerce gift card codes.

And that’s it! You’ve successfully exported WooCommerce gift card coupons in just a few simple steps. Now that we’ve covered exporting, let’s move on to the next step: importing gift card codes in WooCommerce.

Step 3: Import Gift Card Codes in WooCommerce

Now that we have successfully exported WooCommerce gift card codes, let’s walk through how to import gift card codes back into WooCommerce. Whether you’re migrating from another store, restoring a backup, or bulk generating new gift card codes, this process will save you hours!

• Go to WooCommerce > Gift cards > General settings > Export/Import.
• Click on the Import button to begin the process.

• Choose Coupon as the post type and proceed to the next step.
• If you’re re-importing gift cards exported using the same plugin, you can use the Quick import method. 
• Next, select and upload the CSV file containing your gift card codes.

• The plugin will automatically map the columns from your CSV file to the WooCommerce gift card fields.
• Click on Import to begin the gift card code import process.

And that’s it! You’ve now successfully imported WooCommerce gift card codes in bulk, allowing you to manage, migrate, and update your gift card system easily.

Managing gift cards in WooCommerce shouldn’t be a hassle. By using import and export gift card tools, store owners can save time, reduce manual effort, and keep gift card operations running smoothly.

From bulk importing gift card codes to exporting data for backups and migrations, automating gift card import and export ensures that your WooCommerce store is always organized and ready.

That’s it, folks! Have any questions about the import and export of WooCommerce gift card codes? Do let us know in the comments below; we are happy to help!