How to import and export WooCommerce Products

Exporting and importing all your WooCommerce products individually can be dawdling. With the free version of the WooCommerce Product Import Export plugin, you can export and import all your simple, external/affiliate and grouped products from one store to another efficiently and quickly.

Before proceeding with the import and export of products, you need to know how WooCommerce mapping works. 

For example, the post_title field gets mapped to the product name, and the regular_price field gets mapped to the regular price of your product. You have to map all the fields in the correct format if you want the plugin to work correctly. If there is any mistake in your import file, your product import may not work as expected.

The following table gives information on each column/tag header in WoCommerce, its explanation, and its accepted value or format.

To export WooCommerce products:

• Click on WebToffee Import/Export(Basic) > Export.

As a first step, you need to choose the post type as Product.

Choose from the below options to continue with your export:

• Quick export : exports the basic/standard fields.
• Based on a pre-saved template : exports data as per the specifications(filters, selective column, mapping etc) from the previously saved file.

  Note: The template will be listed in the drop down only if you have saved it in previous exports, if you go through the Advanced export, at Step 5 you will get an option to save the template. Once you save that, next time when you want to export a pre-saved template, it will be populated within the drop down.

•  Advanced export: Takes you through a detailed process of filtering/column selection/advanced options that may be required for your export.

  Note: You can also save this file as a template for future use.

Filter data that needs to be exported as per the below criteria.

1. Total number of products to export: The actual number of products you want to export. e.g. Entering 500 with a skip count of 10 will export products from 11th to 510th position.
2. Skip first n products: Specify the number of products to be skipped from the beginning. e.g. Enter 10 to skip the first 10 products from export.
3. Products: Export specific products. Key in the product names to export multiple products.
4. Exclude Products: Use this if you need to exclude a specific or multiple products from your export list.
5. Product categories: Export products belonging to a particular or from multiple categories. Just select the respective categories.
6. Product tags: Enter the product tags to export only the respective products that have been tagged accordingly.
7. Product Status: Filter products by their status private/draft/pending/future.

• Click on Step 4 to proceed further.

The column names appearing in this section can be edited if required. The preferred names and choices that were last saved can be viewed on choosing a pre-saved template. One can also move the columns to reorder the arrangement. The mapping can be done under:

1. Default fields
2. Taxonomies(cat/tags/shipping-class)
3. Attributes

On reaching Step 5, the following window will appear, from where one can export in batches.

• Save the template file for future export as shown below(if needed).
  
• Click on Export to export or schedule the export to finish.

To import WooCommerce products:

• Click on WebToffee Import/Export(Basic) > Import.

As a first step, you need to choose the post type as Product.

Choose from the below options to continue with your import:

•  Quick import : Preferred if your input file was exported using the same plugin.
•  Pre-saved template : Retains the previous filter parameters and other column specifications as per the chosen file and imports data accordingly.

  Note: The template will be listed in the drop down only if you have saved it in previous imports, if you go through the Advanced import, at Step 4 you will get an option to save the template. Once you save that, next time when you want to import a pre-saved template, it will be populated within the drop down.

• Advanced import:Imports data after a detailed process of filtering/column selection/advanced options. This file can be saved for future use.
  Note: You can also save this file as a template for future use.

The column names appearing in this section can be edited if required. The preferred names and choices that were last saved can be viewed on choosing a pre-saved template. The mapping can be done under:

• Default fields
• Taxonomies(cat/tags/shipping-class)
  To add multiple tags, use the pipe symbol ” |”. Example: attribute:pa_color could have values Black|blue|green and tax:product_cat could have values Clothes|T-Shirt.
• Attributes

Evaluate field

Evaluate field can be used to append a value/expression to an existing item while importing. It basically selects/maps any column from the input file and computes the values with expressions and creates output.

• Expression: Any of the operators +*/-()&@ or string constants can be used along with the attributes to manipulate the respective value. 
• Input: Select the column from the dropdown which has to be modified.
• Output: Sample value will be created based on the first record from the input file.

• Click on Step 4 to proceed.

On reaching Step 4, the following window will appear, from where one can import in batches. You can either Skip or Update the entry, If the product exists in the store. Other advanced options include, matching products by their ID or SKU. To skip the import of new products, choose “Yes” for the feature: Skip import of new products.

• Save the template file for future imports as shown below(if needed).
  
• Click on Import to finish.

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