How to Add QR Code to WooCommerce Invoices?

QR codes have become an essential component of business invoices. Learn how to add a QR code to WooCommerce invoices.

QR codes are made to simplify our lives! It helps us to add information in a tiny black square. Adding a QR code to invoices has become a legal necessity in several countries across the globe.

So, if you are looking for solutions to generate WooCommerce invoices and create QR codes for them, the free WebToffee WooCommerce PDF invoices plugin and the premium add-on QR Code for WooCommerce invoices would be the perfect solution for you.

In this article, we’ll explain how to add QR codes to your WooCommerce invoices using this plugin add-on.

A Quick Response Code (QR Code) is a bar code that consists of a grid of black and white squares that encode text information. QR codes can be easily scanned by smartphones, tablets, and QR code scanners to decode the data.

QR codes have been used in various industries, from eCommerce to payments to marketing and advertising.

Apart from the legal requirements in some countries, adding QR codes to invoices makes sense for the following reasons:

1. Store Essential Information

QR codes give you the flexibility to add essential information on WooCommerce invoices without taking much space. A small black and white square can store essential order details such as invoice numbers, order numbers, customer names, and payment methods.

Customers can simply scan the QR code with their smartphones to quickly access this information, making it easier for them to verify their orders and payments.

2. Simplify Payments from Invoices

Many B2B and B2C businesses allow customers to make payments after delivering their orders. They often include a payment link on invoices, enabling clients to pay directly through the invoice. For these businesses, adding a QR code payment option can be an excellent idea. Customers can simply scan the QR code to complete their payment without having to manually enter their payment details.

3. Secure Sensitive Information

QR codes are more difficult to counterfeit. They can be used to store sensitive information such as customer addresses, payment details, etc. Additionally, QR codes can be encrypted to add an extra layer of protection against fraud.

4. Cost Savings

QR codes are inexpensive to generate and allow you to add any information to your invoices. This will save your printing costs for your eCommerce business.

5. Trackability

Using QR codes allows businesses to track how often and where they are scanned. This data can provide insights into customer behavior and preferences, helping businesses improve their marketing strategies and customer service.

WooCommerce by default lacks the option generate and add QR codes to invoices. However, our free WooCommerce PDF Invoices plugin, combined with the premium QR Code Add-on, can easily solve this issue. Follow the steps below to create QR codes and incorporate them into your invoices.

Step 1: Install WebToffee WooCommerce PDF Invoices Plugin With QR Code Add-on

• From your WordPress dashboard, go to Plugins > Add New Plugin.
• Search for the ‘WebToffee WooCommerce PDF Invoices’ plugin in the search bar.

• Once you have found the plugin, install and activate the plugin.
• Then, get the premium QR Code Add-on. After purchasing the plugin, you will receive an email to download the plugin zip file. You can also download the plugin file My Account page.

Step 2: Set up WooCommerce Invoices

• From the WordPress dashboard, click Invoice/Packing > Invoice.

(If you are using this plugin for the first time, you may have to enter some details about your online store for initial configuration.)

• Select the Enable Invoice option.
• Choose a date for the invoice.
• Select an order status to auto-generate the invoices.
• Configure other options such as Email invoice, custom invoice number, etc.

• Click on Update Settings to save the changes.

Step 3: Configure QR Code to WooCommerce Invoices

• Go to the QR Code tab from the Invoices settings page.

In the “Create QR Code for:” dropdown menu, choose what you would like to display when the code is scanned. You have three options to select from: Order number, Invoice number, and Custom details.

• If you select Order number, it will display the order number of the selected order while scanning the QR Code.
• If you select Invoice number, it will display the invoice number of the selected order while scanning the QR Code.

• If you select the “Custom details” option, you will be able to add or remove the details you wish to display during scanning.

• Once you’ve made the changes you want, click Update Settings.

Step 4: Add QR Code to PDF Invoice Template

To add a QR code to your invoice template, go to Invoice/Packing > Invoice > Customize tab.

• On the right-hand side of the Customize tab, you have the option to add a Barcode to the template. Toggle it on, but make sure that the template supports the QR code or barcode before doing this.
• Expand the Barcode/QR code option and choose QR Code from the drop-down.

• Save the changes to the template before exiting.

With a QR code add-on, you can easily generate and add a QR code to the WooCommerce invoice. When a QR code is attached to the WooCommerce invoice, you can make it quick and easy for your customers to fetch the complete details of the selected order.

QR code add-on for WooCommerce enables you to generate QR codes that will instantly offer invoice details to the customers. The plugin is compatible with both free and premium variations of the WooCommerce PDF invoice plugin.