Order / Coupon / Subscription Export Import Plugin for WooCommerce – Setup Guide

The Order, Coupon, Subscription Export Import for WooCommerce is an ideal plugin for exporting and importing data either from the WooCommerce store or e-commerce platforms. With this plugin, you can export and import:

• Orders
• Coupons
• Subscriptions

1. Migrate orders, coupons  and subscriptions using the same plugin.
2. The main migration methods are:
   • Quick import/export
   • Based on a Pre-saved template
   • Advanced import/export
3. Import/export data processing in batches ensures successful import/export irrespective of its size/count. 
4. One can automate migration via FTP profiles and schedules. 
5. Detailed history, debug logs and cron schedules are other main peculiarities.

• Make sure mbstring is enabled on the server.
• Supports CSV, XML, TSV, XLS, and XLSX file formats.
• Download a CSV with:
  • Order Sample CSV
  • Coupon Sample CSV
  • Subscription Sample CSV
• CSVs should be in UTF-8 format.

To begin with the plugin, download, install and activate.

Once the plugin is activated, from your WordPress admin dashboard, navigate through the WebToffee Import/Export(Pro) menu.

The plugin consists of six different sub-menus :

• Export
• Import
• History
• Import Logs
• Scheduled actions
• General settings

Let us have a look at each of these sub-menus in detail.

Orders, coupons, and subscriptions can be exported in just 5 steps:

1. Select a post type: The available post types are Order, Coupon and Subscription.
2. Select an export method: Quick export, Pre-saved template and Advanced export are the provided export methods.
3. Filter data: One can filter data for the chosen post type.
4. Map and reorder export columns: To map, edit and reorder export columns.
5. Advanced Options/Batch Export: Provides advanced options for export and scheduling export.

Here are the articles to ease your export process:

• How to export WooCommerce orders
• How to export WooCommerce coupons
• How to export WooCommerce subscriptions

Orders, coupons and subscriptions can be imported in just 4 steps:

1. Select a post type: The available post types are Order, Coupon and Subscription.
2. Select an import method: Quick import, Pre-saved template and Advanced import are the provided import methods.
3. Map import columns: To map and edit import columns.
4. Advanced Options/Batch Import: Provides advanced options for import and scheduling import.

Here are the list of articles to ease your import process:

• How to import WooCommerce orders
• How to import WooCommerce coupons
• How to import WooCommerce subscriptions

The History tab lists the runs and the status corresponding to every import/export with options to :

• Re-run: to re-run the action will take the user to the respective screen.

• Details: view a detailed history

• Delete: delete the entry

To look into the History section:

1. Click on WebToffee Import/Export(Pro) >  History
2. One can sort the list with these available Filter options:
   • Post type: Order
   • Action type: All, Export, Import
   • Status: All, Finished
   • Sort by: Date descending, Date ascending
   • Max record/page: The maximum number of records to be included in a page.

The actions will be listed in the following statuses:

• Success: Process completed successfully.
• Failed:  Failed process triggered due to connection/permission or similar issues(unable to establish FTP/DB connection, write permission issues etc.).
• Running/Incomplete: Processes that are running currently or that may have been terminated unknowingly(e.g., closing a browser tab while in progress etc).

The Logs tab lists developer logs mostly required for debugging purposes with options to perform the following actions:

• View: to view detailed logs 
• Delete: to remove the log
• Download: to share the log report with the support team in case of issues

To look into the Logs section: Click on WebToffee Import/Export(Pro) > Import Logs

To save the import Logs:

1. Click on WebToffee Import/Export(Pro) > General Settings.
2. Click on General > Advanced options.
3. Enable the option Generate Import log to generate the import log as a text file and make it available in the Import logs section for debugging purposes.
4. Click on Update Settings to finish.

The Scheduled Actions tab lists all the scheduled processes for import and export. One can disable or delete unwanted scheduled actions to:

1. Reduce server load 
2. Reduce the chances for failure of actively scheduled actions.

The General Settings helps to configure all the basic settings of the plugin.

Let us navigate through this section:

• Click on  WebToffee Import/Export(Pro) > General Settings. 

This tab consists of five different sections: 

1. General
2. FTP settings
3. Help Guide
4. Other Solutions
5. License

Here, you can configure the basic settings.

• Default import batch count: Provide the default number of records to be imported in a batch.
• Default Export batch count: Specify the default number of records to be exported in a batch.
• Switch to website timezone: By default, the timezone will be in UTC.

• Maximum execution time: Increasing this will reduce the chance of export/import timeouts.
• Block third-party plugin hooks while importing: Increase speed by disabling do_action calls in wp_insert_post during import. If enabled, verify your imported posts are working properly.
• Generate Import log: Enable to save the import log as a text file. This action will make the file available in the logs section. 
• Default Import method: Choose an import method from three options: Quick import, Pre-saved template and Advanced import.
• Default Export method: Choose a default export method from the three options: Quick export, Pre-saved template and Advanced export.
• PHP code editor in advanced export: Enable code editor for advanced PHP custom functions to be applied during export.
• Enable ChatGPT: Enable to automatically generate product descriptions from product titles. The descriptions will be generated only when there are none in the importing CSV.
• Auto delete history: Enable auto-delete of import/export history by selecting the option.
• Maximum entries: Specify the maximum records to retain in history. It will limit the number of records with the status ‘Finished’ to the number you have specified. E.g: if you input a count of 50 the system will retain only the most recent 50 records with the status ‘Finished’. All other records of any other status e.g. In Progress (that may be active as a part of the cron operation) will not be impacted by this count.

This tab also lists the pre-saved import-export templates. Once done with configurations, click Update Settings.

The plugin is equipped to handle multiple FTP profiles. These dedicated FTP profile settings can be used to manage and manipulate easy scheduled import/export.

Provides direct links to resources like documentation, support and sample CSVs.

After you have installed and activated the Order / Coupon / Subscription Export Import Plugin for WooCommerce on your website, you need to activate the plugin license to get notified about the plugin updates.

To do so, from the WordPress admin dashboard:

1. Click WebToffee Import Export(Pro)> General>  License.

Know more about Orders, Coupons, and Subscriptions.