Ultimate reasons why WooCommerce store owners use PDF invoices

Ultimate reasons why WooCommerce store owners use PDF invoices

WooCommerce business owners are responsible for a variety of tasks, including managing employees, stocking inventory, and engaging with customers. However, oftentimes your top priority is simply to accept payments and keep the business running.

This is where invoicing comes into play. On the market, invoices are an extremely reliable and well-known method of remote payment. In this article, you’ll learn why WooCommerce store owners use invoices and how the company can accept payments seamlessly.

Importance of WooCommerce invoice

Invoices are a declaration of terms and conditions between a customer and a seller on the amount of money the customer owes rather than the product itself.

An essential requirement of a WooCommerce site is quality maintenance, and providing customers with professional invoices is a crucial part of upholding these standards. Maintaining inventory and bookkeeping is a good practice for the eCommerce platform just like it is for a brick-and-mortar store because any transaction record is an important channel of communication between the seller and the customer.

WooCommerce comes with an email invoice sending feature by default for online shopping. The only predefined, basic email designs are available with that functionality. Additionally, there is no simple method for automatically sending invoices to clients, nor does it provide a PDF option for printing or downloading.

The WooCommerce plugin allows customization of the core options to generate professional-looking invoices.

Without any further ado, let’s hop in.

Reasons why online store owners use PDF invoices

Sending invoices keeps customers satisfied

Invoicing can enhance a customer’s overall experience with your firm. When your customers are happy, you are happy.

Initially, allowing your customers to pay after receiving a product or service can improve the chances that they’ll eventually return. For instance, if you work as an artist or craftsman, there’s a good possibility you occasionally get a big order. Including all of the goods or services in one invoice makes it easier for you and your client to keep track of what was purchased and how much it cost.

Giving your customers the option to pay later at the checkout via PayPal or Stripe gateway payments, provided, helps you get to know them better and learn what they want, increasing their level of satisfaction little by little.

Secondly, generating invoices can assist your customers in managing their own money. Everybody wants to know where their money is going, and issuing invoices enables your customers to do exactly that. Providing your customers with an invoice that includes thorough descriptions of the products or services, prices for the things they buy, the date the item was purchased, and the date the payment is due can help them keep track of their payment history.

Invoices can help your company’s brand

Another way to communicate between your company and a customer is through an invoice. Branding, which demonstrates to customers the voice, tone, and fashion of your business, comes along with communication. Another area where your brand might excel is on invoices.

You should consider including particular and detailed information when branding your invoices, such as:

  • Type of layout you’re using and how it looks
  • style, color, and font
  • the logo of your business

To learn more about how to change the layout in WooCommerce Pdf Invoice, color & other details, refer to the article. 

Getting paid on time is easier with invoices

Invoices help you get paid faster and maintain client satisfaction while also promoting your brand. Giving your customer all the necessary information ensures that they have all they need to make a timely payment to you.

To ensure smooth payment, you should include the following items in your invoice:

  • The invoice number
  • The date the invoice was issued
  • Company name and address
  • Company contact information
  • Description of the product or service provided
  • The total amount to pay

To learn more about the important components that want to add to your WooCommerce PDF invoices, refer to the article. 

By providing all of this information, a customer can determine exactly what they owe and what steps they need to take to pay. WooCommerce PDF Invoices & Packing Slips plugin makes it simple to create and email invoices that include all the information you need, regardless of whether you are on your website or using your mobile device.

You can also ensure hassle-free payment by including a Pay Now link on the invoice, allowing your customer to pay whenever is most convenient for them.

It will benefit both you and your customer if all of these pieces of information are included in your invoice. You’ll be able to assist your customer in understanding exactly how much amount need to be paid and about the payment mode by providing them with a summary of everything they purchased, descriptions of the products, and other product details, along with your company contact information.

Keep things professional with invoices

Although you might not know it, sending out invoices makes your company appear more professional. Branded invoices convey to customers the legitimacy and trustworthiness of your company, which has a significant impact on their whole experience.

Professional invoices can also let you stand out from competitors in your industry. Your customers are more likely to have a positive experience and are more likely to return to your business in the future if your invoice contains all the relevant information.

Stay organized with invoices

In the end, invoices serve as official records that you and your customer can use to keep track of money. You may stay organized and informed about an invoice’s status, including whether it is processing, on hold, pending, completed, or refunded, by keeping a record of your invoices.

Additionally, the Sequential Order for WooCommerce plugin add-on allows you to set the order of your invoice number using pre-set values like prefix and suffix without skipping any number in between. This makes it possible to find the invoice simply by typing its invoice number.

To learn more about how to create a sequential order for your WooCommerce Invoice,  refer to the article. 

The invoice keeps you on track

One of the easiest methods for a consumer to pay is now through an invoice, which also makes it easier for you and your customer to manage your money.

Also crucial to keep in mind is the possibility that despite reminders and deadlines, your client may still fail to pay you. If you ever need to take further action, invoices are legal papers that truly provide proof of purchase.

WooCommerce PDF Invoice & Packing Slips Plugin

premium version of WooCommerce PDF Invoices, packing slips, delivery notes & shipping labels.

With the WooCommerce PDF invoice & packing slips plugin for WordPress, you can easily generate important documents like PDF invoices, packing slips, shipping labels, and delivery notes from your WooCommerce order page.  To ensure that the customer knows what is included in the package, you can include the invoice and packing slip when delivering the order. Ultimately, it enables you to customize your orders and improve customer interactions.


  • With the help of this plugin, you can quickly create PDF shipping labels, packing slips, invoices, and delivery notes from your WooCommerce order page.
  • Additionally, you have the option to add your store’s name, brand, logo, barcode, tracking number, and other information on the invoices and packing slips & other documents.
  • All of the documents are conveniently available for download in PDF form right from your WooCommerce order page. You have two options for delivering those orders to your customers: either print and attach them with the order package, or email the invoices to customers automatically.
  • It enables you to include a statement about the client return policy on the documents.
  • On your invoices, you can also include your store’s address as a shipping address. You can preview your documents and labels with this plugin before printing hard copies of them.
  • The plugin’s multilingual support makes it popular and user-friendly.

Wrapping Up!

Using these ultimate invoice reasons and tips, together with the WooCommerce PDF invoice & packing slips plugin, can turn a time-consuming activity into a quick, easy process. Get your accounting headaches under control so you can return to your favorite activity.

Are you a WooCommerce store owner? Hope you have enjoyed reading this article. Share your thoughts and comments below.