How to Import and Export Woocommerce Products Using Excel?

This article walks you through how to import and export your products in WooCommerce using an Excel file. Whether you’re updating product listings or adding new products, this method makes it simple to manage your product data in bulk.

Managing your WooCommerce store’s product data doesn’t have to be time-consuming or complex. With the ability to import and export products using an Excel file, you can streamline everything from bulk updates to adding new items.

Thankfully, there are plugins that help you transfer products if it’s stored in an Excel file. This article will walk you through importing and exporting your WooCommerce products, making it easier than ever to keep your store organized and up-to-date with minimal effort.

Let’s get started.

For many retailers, Excel is the go-to tool for organizing and managing data, particularly when it comes to products, customers, and other essential information. Its popularity can be attributed to its flexibility and robust features, which make data management more efficient.

Here are some important advantages of using Excel for managing product information:

• Structured Data Organization – Excel’s grid format allows for clear and logical organization of product data. You can easily view and modify key details such as SKUs, prices, descriptions, and categories, making data management simpler and ensuring consistency.
• Efficiency in Bulk Processing – Excel enables you to handle a vast array of products at once. Whether you’re updating prices, adjusting stock levels, or adding new items, Excel simplifies these processes, saving you considerable time compared to manual entry.
• Easy Updates for Existing Products – Excel allows you to easily update the details of your existing products. You can download your current product list, make the necessary changes, and then import the updated file, simplifying product management.
• Compatibility with Plugins – Many WooCommerce plugins are built to handle Excel files, enhancing the import/export process. These plugins often provide additional features, such as scheduling imports or exports and handling complex product types.

Using plugins like the Product Import Export for WooCommerce to transfer products from Excel offers several significant advantages that enhance the overall efficiency and effectiveness of product management. 

Firstly, plugins bring greater simplicity in the import-export process letting you manage excel files with less hassle. Besides, you can easily map Excel columns to WooCommerce product fields, which ensures that all your data is correctly aligned during import, reducing any likelihood of errors or misplacements.

Next, we will see the details steps in exporting and importing your products to and from Excel using the Product Import Export for WooCommerce plugin.

To export WooCommerce products to an Excel file, you need the premium version of the WooCommerce Product Import Export plugin.

Before we begin, ensure you have purchased and downloaded the plugin file from My Accounts > Downloads on your WebToffee account.

Step 1: Install & Activate the Product Import Export Plugin

• From your WordPress admin console, navigate to Plugins > Add New Plugin.
• Click on Upload Plugin and upload the plugin file you downloaded.
• Click on Install Now and then Activate the plugin.

If you need help activating the import-export plugin, refer to this article.

Step 2: Select Product as Post Type to Export

After you have installed and activated the plugin, let’s see how the export process is carried out.

• Go to – WebToffee Import Export (Pro) > Export.
• Choose the post type as Product and proceed to select the export method.

Step 3: Choose Advanced Export Method

• Now select the method for exporting the products. You will have two options: Quick export and Advanced export.

• Let’s select Advanced export and proceed to the next step.

Step 4: Filter Product Data to Export

Here, you can customize the export by selecting the number of products to be exported and specifying which products, categories, or tags to include or exclude.

However, if you want to export all products, it’s best to skip these configurations and move to the next step.

Step 5: Map and Rename Export Columns

Here, you can decide which information to export and how to organize it. You can rearrange the product fields, rename the columns, and select specific fields to appear in the output export file.

Since we have to export the whole set of products, you can skip configuring and proceed directly to the next step. If you prefer to rename or rearrange any fields, you can do so before moving forward.

Step 6: Configure Advanced Export Options

This is the final step for exporting WooCommerce product data.

• Specify a file name for the export file.
• From the export file format dropdown, choose XLS or XLSX as the file format.
• Select the number of products to be exported in a single batch. By default, it’s set to 30.
• In the Delimiter drop-down, choose a separator (comma, semi-colon, tab, space) that differentiates columns in the CSV file.
• Click Export to export WooCommerce product data.

After completion, you will receive a prompt message to download the export file. Click the Download button to save the Excel file to your local storage.

You can see an image tab in the export file with a URL to download the images.

Here is a preview of the exported Excel file:

To import WooCommerce products from an Excel file easily, follow these detailed steps:

Step 1: Select Product as Post Type for Import

From the dashboard,

• Go to Webtoffee Import Export (Pro) > Import.
• Select Product as post type to import from the drop-down list,
• Proceed to the next step.

Step 2: Choose Quick Import Method

There are two import methods available: quick import and advanced import. Both methods support the .xls file format for importing products.

• Let’s go with the Quick import option.
• Upload the .xls file to import and click the Import button.

After completing the import, review your products by going to Products > All Products. Ensure all the details have been correctly imported, and make any necessary adjustments.

Our plugin is built to perform exceptionally well in various import and export tasks, but it’s not the only choice available. In this section, we’ll highlight several other top-rated plugins that provide strong features for importing and exporting products from WooCommerce.

Let’s take a look at these excellent alternatives that can improve your store’s data management!

1. Products, Orders & Customers Export for WooCommerce

The WooCommerce store exporter plugin can export products from a WooCommerce store. From the WordPress.org repository, you can also get this plugin for no cost. Other than products, it allows you to export a whole shop into a CSV file. It is possible to export any form of the product.

The premium edition of the plugin also comes with extra key capabilities like scheduled export, XML, XLS, RSS, and TSV file support, as well as export to email addresses, FTP, SFTP, and FTPS.

2. Woo Import Export

This plugin simplifies the import-export procedure for your WooCommerce store. Switching from one retailer to another is simple. The plugin has an intuitive user interface and supports many files. You can export products of all kinds, including simple, variable, and grouped products. You can also plan imports and exports for your store.

3. WP All Import

You can manage a large file with many products using its unique user interface. You can import a variety of product types, including affiliate, basic, and grouped products. Additionally, you can markup or markdown pricing, convert currencies, and process big files with WP All import. 

4. Import WooCommerce

The Import WooCommerce plugin is incredibly easy to use. It offers a straightforward interface that enables you to import products from any type of WooCommerce store. You can also install the plugin directly from the plugin interface. This plugin allows you to import a variety of product kinds, including simple, variable, grouped, and external.

5. WordPress Product Excel Import & Export for WooCommerce

Using the WordPress Product Excel Import Export Plugin, you can import products from an Excel sheet onto your website after exporting many items. This allows for the unlimited export and import of simple goods. Drag and drop also makes product data mapping simple.

Importing and exporting products are essential for any eCommerce store, and having the right tools can make all the difference. Plugins simplify these tasks, particularly when your product data is stored in an Excel file.

We hope this guide has given you a clear understanding of using the Product Import Export plugin for your needs. While the free version supports basic CSV imports and exports, the premium version is perfect for stores with large catalogs and complex variations. If you have any questions or feedback, feel free to leave a comment below, and we will be happy to assist.