WordPress Comments Import Export Plugin – Setup Guide

Managing WordPress article comments and product discussions efficiently is crucial for maintaining engagement across online stores. The WordPress Comments Import & Export Plugin streamlines this process by allowing store administrators to export, import, and merge comments using a single CSV file. Whether transferring hundreds or thousands of comments between stores or simply updating existing discussions, this plugin saves significant time and effort compared to manual handling.

By creating or editing a CSV file using tools like Excel or Google Sheets, admins can seamlessly map and manage comment data for import. Additionally, the plugin offers advanced export options, including filtering by product name, comment date, or limiting the number of comments, and supports automated scheduling through Cron Jobs to export data to an FTP location. This article delves deeper into how the plugin works, its key features, and best usage practices for maximizing productivity.

The plugin takes input from a CSV file. It maps each CSV file field to the WordPress comment or product discussion field that the admin would otherwise need to input manually.

Note: If there is any mistake in your import file, your import may not work as expected.

To get started, you must have a CSV file. You can create one, or you can export the WordPress comments or product discussions to get the format. You can also download Comment Import Export Sample CSV.
You must enter the comment details in CSV file in structured format as given below:

• The first row must contain the column headers used to map the fields. The details about the WooCommerce mapping field are given below:
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  

  Column Heading	Explanation	Accepted value or form
  Comment ID	Identification Number of the Comment	Numerical
  Comment Post ID	Identification number of the Product	Numerical
  Comment Author Name	Name of the Comment Author	Text
  Comment Author Email	Email ID of Comment Author	Text     e.g. [email protected]
  Comment Author IP	Internet Protocol address of device of the comment Author	e.g. 192.10.23.123
  Comment Date	Date on which the comment is posted	MM/DD/YYYY H:i:s e.g  9/6/2016  6:29:00
  Comment Date(GMT)	Date on which the comment is posted with Greenwich Mean Time	MM/DD/YYYY H:i     e.g. 9/6/2016  6:29
  Comment Content	Content of comment	Text
  Comment Approved	Indicates whether the comment is approved by the authorized person. 1 means the comment is approved and 0 means the comment is not approved.	Numerical
  Comment Parent	The parent comment’s ID. And it will be 0 for parent comment. Child comments numerical value.	Numerical
  Comment Type	Type of the comment specifying whether it is WrodPress comment or WooDiscuz discussion.	comment or wooDiscuz
  User ID	The comment author’s ID if he is registered (0 otherwise)	Numerical
  Comment Alter ID	It is Comment ID and mandatory to import comments.	Numerical

  
  

You can import WordPress comments or Discussions of the product from a CSV file or merge it with an existing one by importing an updated CSV file. The Import Screen appears as shown below:

1. Click Import Comments, and the window appears as shown below:
   • Method 1: Select a file from your computer. Click Choose File to browse a required CSV file from your computer.
   • Method 2: Provide FTP Details. If your CSV file is on server, then to import it, you need to do FTP settings as given below:
     • Select the checkbox to enable FTP import/export.
     • Enter FTP Server Host/IP.
     • Enter FTP User Name.
     • Enter FTP Password.
     • Enter FTP Server Path.
     • Select the checkbox to use FTPS.

2. You get the mapping file option(s) for auto-mapping only if you save the mapped fields with a user-defined file name while mapping the fields. Select the required mapping file from the Select a mapping file drop-down list as shown below:

2. Enter the delimiter which separates the mapping values.
3. Click Upload file and Import. The import window appears as shown below:

Note: While mapping fields, do not import Comments ID as it does not exist before importing comments. But for merging WordPress comments or product discussions, you need to map Comment ID to appropriate field.

• You can map the fields(Woocommerce fields) with column headings. You can map the fields(Woocommerce fields) with column headings( CSV file header). Map a particular field under Map to column by using  drop-down list for that particular Column header as shown below:

• Select a required option from the drop-down list. Here, comment_post_ID is mapped to Comments Post ID.

Note: Mapping is very helpful if you are importing CSV from some other e-Commerce like Magento.

It is used to fix/update the required value for the particular field. The settings to modify the field are as given below:

• Assign any required constant value to the field.
  For Example: Suppose you want to assign 1 to comment_approved. Under the Evaluation field, write =1 in Comments Approved or Not? row.
• Append any field by the required value.
  For Example, Suppose you want to append comment_author by WebToffee. Under the Evaluation field, write &By WebToffee in the Comment Author Name row.
• Prepend any field by required value.
  For example, if you want to prepend comment_content by Comment: . Under the Evaluation field, write &Comment:[VAL] in the Comment Content row.

Note: Hover the mouse on. (Help), you can see the information about the Evaluation field.

5. After mapping all the required fields, you can save these mapping and evaluation fields in a file (user-defined) by using the Mapping file name field. Click Submit. WordPress comments of the product are added to your online store. The import window appears as shown below:

Imported WordPress comments are as shown below:

Suppose your existing WordPress comment / Discussion of the product got modified. To reflect that modified WordPress comment / Discussion of the product in your online store, you can update the current comments/Discussion by importing a modified CSV file.

Steps to merge:

1. Select Merge comments if exists checkbox for modifying comments. It is shown as below:

2. Click Import Comments, you get Merge WordPress Comments window.
3. Browse the updated CSV file by clicking on Choose file or by FTP settings.
4. You get the mapping file option(s) for auto-mapping only if you save the mapped fields in a user defined file while Mapping the fields. Select the required mapping file from the Select a mapping file drop-down list.
5. Enter the delimiter which separates the values.Click Upload file and Import.Re-Map the fields if required.
6. Click Submit.According to CSV file, the WordPress comments discussions get merged with existing ones. The window appears as shown below:

Note: If WordPress comments or discussions do not exist, they are imported as new.

If you export WordPress comments/discussions using this plugin, you get the CSV file containing the data about all the WordPress comments/discussions of the WooCommerce online store.

The window is as shown below:

1. Limit: Enter the number of comments that you wish to export.
2. From Date: Select the date you want to export the WordPress comments by clicking in this box.
   To Date: Click in this box to select the date until which you want to export the WordPress comments / discussions.
3. WooDiscuz Comments: Select the checkbox to enable the export of WooDiscuz Comments.
   Note: Once you select this checkbox, you can export only WooDiscuz Comments. To export WordPress comments, de-select the checkbox.
4. Products: Select the required product(s) for which you want to export the discussions.
5. Delimiter: This field allows you to change the comma-separated file to a ‘|’ or ‘.’ separated file according to your requirements.
6. Columns: Select the checkbox for required columns to export specific columns. With the Column Name field, you can modify the column header in CSV file. To do that, enter the required column name for the specific column.
7. Click Export Comments, the CSV file gets auto-downloaded to your computer. The sample WordPress  Comments CSV file is as shown below:

Note: You can download the Exported Sample CSV of WordPress Comments.

You can directly download the specific details of WordPress comments from the Comments Page. To do that, navigate to Dashboard > Comments. The Comments listing page appears as shown below:

• Click Download to CSV button to export single comment details to CSV file under Export Column.
• To export details of multiple comments, select comments. From Bulk Action drop-down list, select  Download as CSV and click Apply as shown below:

All the details about selected comments get auto-downloaded to CSV file.

Under the settings of the menu tab, you can set the FTP/auto-export settings to export the comments. The window appears as shown below:

1. Select the checkbox to enable FTP import/export.
2. Enter FTP Server Host/IP.
3. Enter FTP User Name.
4. Enter FTP Password.
5. Select Use FTPS checkbox to connect securely.
6. For automating Import and Export of comment, you can use the Cron job feature.
   • How to automate the Export  of WordPress Comments
     • Choose the Enabled option to Automatically Export WordPress Comments to FTP Server Host/IP.
     • Enter the required Start time for Exporting the comments.
     • Enter the time Interval in minutes for exporting the comments.
     • Click Save Settings to save/update settings.
   • You can see the auto-exported CSV file of comments details on FTP server.
   • How to automate Import of the WordPress Comments
     • Choose Enabled option to Automatically Import WordPress Comments from FTP Server Host/IP.
     • Enter the required Start time for importing the comments.
     • Enter the time Interval in minutes for importing the comments.
     • Select Update Comment if exist checkbox to merge existing comments with the updated details. The Merging of the comment is possible only if the Comment ID already exists in your online store. Otherwise, the comment is imported as a new.
     • Click Save Settings to save/update settings.

Check out our WordPress Comments Import & Export Plugin.