Documentation/Import Export Suite for WooCommerce/How to import and export WooCommerce Coupons

How to import and export WooCommerce Coupons

Coupons are the potential tools to attract new customers, market your store products and retain loyal shoppers. Import Export Suite for WooCommerce Plugin helps you to import/export all your coupons from one store to another in an efficient and quick manner.

Export Coupons

To export WooCommerce coupons:

  • Click on WebToffee Import/Export(Pro) > Export.

Step 1: Select a post type

As a first step, you need to choose the post type as Coupon.
WooCommerce Coupon Export-Step 1

Step 2: Select an export method

Choose from the below options to continue with your export:

  •  Quick export 
  •  Based on a pre-saved template 
  •  Advanced export

Let us have a look at each of these export methods:

Quick Export

  • exports the basic/standard fields of the respective post type.  
  • To include fields from Additional meta and Hidden meta select the respective group’s checkboxes.
  • Click the Export button to complete the action or proceed to Step3 for advanced options.WooComerce Import export-Coupons-Export-Quick method
  • Navigate to Step 5 to know more about Advanced options/ Batch export/ Scheduling.

Pre-saved template

  • exports data as per the specifications(filters, selective column, mapping.. etc) from the previously saved file.
  • By selecting this option, one can choose a previously saved template from the Export template dropdown.
  •  Click the Export button to complete the action or proceed to Step3 to filter data.Wocommerce Import Export-Coupons-Export-Presaved
  • Navigate to Step 3 to know more about filtering options.

Advanced Export

  •  This option will take you through a detailed process of filtering/column selection/advanced options that may be required for your export.


Step 3: Filter data

Click on Step 3, to view the following window where one can filter data on the basis of:

  1. Total number of coupons to export : The actual number of coupons you want to export. e.g. Entering 500 with a skip count of 10 will export users from 11th to 510th position.
  2. Skip first n users : Specify the number of users to be skipped from the beginning. e.g. Enter 10 to skip first 10 users from export.
  3. Coupon Statuses : Export coupons with respect to their status.
  4. Coupon Type : Select the coupon type for export.
  5. Coupon amount: From: Specify the minimum discount amount for which the coupon was levied.
  6. Coupon amount: To : Specify the maximum discount amount for which the coupon was levied.
  7. Coupon Expiry Date: From: Specify the date from which the coupon will expire.
  8. Coupon Expiry Date: To: Specify the date till which the coupons will remain invalid.
  9. Sort columns: Sort the columns to get an exported file in a specified order.
  10. Sort By: Select the order in which you want the sorted columns to appear.
  • Click on Step 4 to proceed further.

Step 4: Map and reorder export columns

The column names appearing in this section can be edited if required. The preferred names and choices that were last saved can be viewed on choosing a pre-saved template. One can also move the columns to reorder the arrangement.

Here, one can map and reorder the export columns under the following 3 fields:

  • Default fields
  • Additional Meta
  • Hidden meta
  • Click on Step 5 to proceed.

Step 5: Advanced Options/Batch Export/Scheduling

On reaching Step 5, the following window will appear, from where one can:

  1. Export File Name: Specify a filename for the export file
  2. Export File Format: Both CSV and XML file formats are available.
  3. Delimiter: Separator for differentiating the columns in the CSV file. Assumes ‘,’ by default.
  4. Enable FTP export: On opting ‘Yes’, choose an FTP profile and specify the export path.

On expanding Advanced options, one can:

  1. Convert shortcodes to HTML
  2. Export in batches
  • Save the template file for future export (if needed).
  • Click on Export to finish 

Import Coupons

To import WooCommerce products:

  • Click on WebToffee Import/Export(Pro) > Import.

Step 1: Select post type

As a first step, you need to choose the post type as Coupon.
WooCommerce Coupon Import-Step 1

Step 2: Select import method

Choose from the below options to continue with your import:

  •  Quick import 
  •  Based on a pre-saved template 
  • Advanced import

Let us have a look at each of these import methods:

Quick Import

  • imports the basic/standard fields of the respective post type.  
  • primarily used when your input file was exported using the same plugin
  • One can import file from:
    1. Local
    2. URL
    3. FTP
  • Click the Import button to complete the action or proceed to Step3 for advanced options.WooCommerce Import Export Suite-Import-quick
  • Navigate to Step 4 to know more about Advanced options/ Batch import/ Scheduling.

Pre-saved template

  • This method retains the previous filter criteria and other column specifications as per the chosen file and imports data accordingly.
  • By selecting this option, one can choose a previously saved template from the Import template dropdown.
  •  Click the Import button to complete the action or proceed to Step3 to map and reorder columns.coupons-import-suite-woocommerce-advanced-import
  • Navigate to Step 3 to know more about mapping and reordering import columns.

Advanced import

  • This option will take you through a detailed process of filtering/column selection/advanced options that may be required for your import.

Step 3: Map import columns

Here, one can map the import columns under the following 3 fields:

  • Default fields: The column names appearing in this section can be edited if required. The preferred names and choices that were last saved can be viewed on choosing a pre-saved template. One can also move the columns to reorder the arrangement.
  • Additional Meta
  • Hidden meta

Evaluate field

Evaluate field can be used to append a value/expression to an existing item while importing. It basically selects/maps any column from the input file and compute the values with expressions and creates output.

  • Expression: Any of the operators +*/-()&@ or string constants can be used along with the attributes to manipulate the respective value. 
  • Input: Select the column from the dropdown which has to be modified.
  • Output: Sample value will be created based on the first record from input file.
  • Click on Step 4 to proceed.

Step 4: Advanced Options/Batch Import/Scheduling

  • On reaching Step 4, the following window will appear, from where one can:
  1. Update Only: On selecting “Yes”, the store is updated with the data from the input file only for matching/existing records from the file. On selecting “No”, the entire data from the input file is processed for an update or insert as the case maybe.
  2. Match coupons by their:  The coupons are matched either based on their ID or Coupon Code.
  3. If the coupon exists in the store: One can either Skip or Update the entry.
  4. Update even if empty values: Updates the coupon data respectively even if some of the columns in the input file contains empty value.
  5. Delete non-matching coupons from store
  6. Use product SKU for coupon restriction settings
  • Save the template file for future (if needed).
save template
  • Click on Import/Schedule to finish. 

You can either import the coupons directly into your store or schedule the import using FTP.

Import and schedule

To schedule the import:

  1. Hit the Schedule option, and you will be taken to the cron schedule window as shown below:

The plugin supports two different schedule types:

  1. WordPress Cron: Upon a visit, WordPress Cron will check to see if the time/date is later than the scheduled event/s, and if it is– it will fire those events.
    • schedules your job at the specified time. 
    • is dependent on your website visitors.
  2. Server Cron: You may need to trigger the URL every minute depending on the volume of data to be processed.You can use this option :
    • to generate a unique URL that can be added to your system in order to trigger the events. 
    • if you have a separate system to trigger the scheduled events.

Also, the import/export can be scheduled on a daily, weekly, monthly, or custom basis. The time at which the import has to be scheduled can also be configured.

To directly import:

  1. Hit on the Import option

Once the import is completed, a pop-up will be displayed showing import status which contains the number of successful imports and failed imports (if any).

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