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Since 28th December 2022, this plugin version has been discontinued for purchase. However, support will be continued for existing users. Post the aforementioned date, users who purchase the plugin, which now is made available as multiple add-ons, must refer to their corresponding setup guides. The drag-and-drop customizer feature that previously supported invoice customizations will soon be available for purchase, with extended support for other document types.

WooCommerce PDF Invoices, packing slips and credit notes plugin | WooCommerce Shipping labels, Dispatch labels and Delivery notes plugin | WooCommerce Address labels plugin | WooCommerce Picklists plugin | WooCommerce Proforma invoices plugin

Since 28th December 2022, this plugin version has been discontinued for purchase. However, support will be continued for existing users.

  • Overview
    • Plugin set up
    • General settings
  • Invoice
    • Getting Started
      • Set up PDF Invoices
    • Email PDF Invoice
      • Email invoices by order status
    • Invoice Number
      • Create/reset invoice number
      • Use the order number as invoice number
    • Customizations
      • Dynamic customizer for invoice
      • Customization using code editor
      • Add a new row to the product table summary section of WooCommerce invoice
      • Add product description in WooCommerce invoice
      • Custom filename for PDF Invoice/Proforma Invoice
      • Add tax column in invoice
      • Fix logo, image missing, or character encoding issues in PDF documents
      • Add product attribute to Invoice
    • Invoice Pay
      • Accept WooCommerce Invoice Payment
    • Fix logo, image missing, or character encoding issues in PDF documents
    • Add product attribute to Invoice
    • Bulk print invoice
  • Packing Slip
    • Getting Started
      • Set up Packing Slips
    • Customizations
      • Sort items by category and product name
      • Packing slip per item
      • Email packing slip to separate recipients
      • Change color of item quantity in Packing Slip
      • Set up Box Packing
    • Bulk Print Packing Slips
    • Add product attribute
  • Delivery Note
    • Set up Delivery Notes
    • Bulk print Delivery Note
  • Shipping Label
    • Set up Shipping Label
    • Add return policy
    • Bulk print shipment labels
    • Modify shipping states for selected country
    • Remove phone/email
  • Dispatch Label
    • Set up Dispatch Label
  • Address Label
    • Avery labels using Brother printer
    • Set up Address Label
    • Alter Font Size
  • Picklist
    • Set up Picklist
    • Add Customer's name in Pick List
  • Proforma Invoice
    • Set up Proforma Invoice
  • Credit Note
    • Set up Credit Note
  • Third-Party Compatibility
    • Plugins
  • Multilingual Support
    • Translate with WPML
  • Advanced Topics
    • Resolve image missing issue
    • Custom field in checkout page
    • Print invoice from 'My Account'
    • Provide print access for custom user roles
    • Add Custom Place Holders in Labels
    • Fixing character encoding issues
    • Include tracking number meta in invoices/labels
    • Deleting existing invoice numbers
    • Troubleshoot 'Unable to save settings'
    • Remove unnecessary product metadata
    • Extra Product Options Compatibility
    • Add custom fields to WooCommerce documents
    • Re-order Product Table
    • Print product meta data in a line
    • Hide Variation Details
    • Alter Address Format
    • Add order meta to WooCommerce documents
    • Pre-defined filters
    • Customer's name in invoices/labels
    • Compatibility with 'Product Add-Ons Ultimate'
    • Add empty column to the product table
  • FAQ
    • Frequently asked questions
  • Changelog
    • Version 4.4.3

Documentation/Print Invoice, Packing Slip, Delivery Note & Label for WooCommerce/Create/reset invoice number in Woocommerce

Create/reset invoice number in Woocommerce

Last updated on September 1, 2022

The invoice number is one of the most important components of an invoice. Every invoice should possess a unique invoice number. But if you have chosen a number system that gets confusing as it gets higher, it can get difficult to manage.

What do you do then?  You will have to reset the number system of the invoice number. Using WebToffee’s PDF Invoices and Packing Slips Plugin for WooCommerce you can set and reset invoice numbers easily.

This article will guide you through the process of resetting invoice numbers for your WooCommerce store with the help of a plugin.

Create/Reset invoice number

  1. Install and activate the plugin on your WooCommerce site. Learn more about the setup of the PDF Invoice.
  2. Navigate to Invoice/Packing > Invoice from your WordPress dashboard.
  3. Head on to the Invoice number tab. You can set up a custom invoice number with prefix/suffix/number series or even mirror the order number as invoice number respectively.
WooCommerce Invoice or packing-Invoice Settings- Invoice Number

Use the order number as invoice number: Choose Woocommerce order number to use the order number as the invoice number. To have a custom invoice number, select Custom number series and input the necessary details into the respective fields.

Invoice Start Number: Enter the Invoice Start Number.

Custom invoice number

Invoice number format: Specify the format in which the invoice has to be generated. For example, [prefix][number][suffix]

Suffix: Enter the suffix that will appear at the trailing end of the invoice number. You can use any of the date formats or alphanumeric characters as a suffix as shown in the image below.

Date formats
Date formats

Invoice number Length: Indicates the total length of the invoice number padded with zeroes. For example, Input invoice number length as 7 with initial number as 8009. then, the newly generated number will be 0008009, padded with 3 zeroes.

At last, click on the Update and Reset button.

Sample Invoice

For example, if the prefix is chosen to be as [m] referring to the numerical form of the active month and the suffix as [Y] referring to the numerical form of the active year. 

Let’s have a look at the invoice number with the above configuration in place.

WooCommerce Invoice sample

In the above invoice,

  • 03 is the prefix
  • the rest of the five numbers indicate the invoice length (padded with three zeroes)
  • suffix 2021
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On this page

  • Create/Reset invoice number
  • Sample Invoice

This article posted in Documentation, Invoice Number, Knowledge Base, Print Invoice, Packing Slip, Delivery Note & Label for WooCommerce, WooCommerce

Written by

Shesna

Shesna is a technical content writer for WebToffee. She is familiar in working closely with the SMEs to break down complex technical information into a concise, easy to understand manner.

Comments (3)

  1. BEN

    October 16, 2022

    Hello,
    i want to change invoice number in compeleted order.
    Can you help me with that ?
    Regards

    Reply
    • Mike

      Mike

      October 19, 2022

      Hi Ben,

      If we understand your query correctly, you are looking for an option to alter the invoice number of a completed order. The invoice numbers are saved in the custom field section of each order detail under the key wf_invoice_number. You can edit it manually to alter the invoice number of that particular order.

      Reply
  2. Martyna Samulionė

    Martyna

    November 29, 2021

    Hi, I created Invoice number for my client. I’ve tested the billing process. Now my Invoice number is RAD0005. I want to reset again from 0001, but when I click “Reset Invoice No” – nothing happens. I continue to test and the sequence continues. What I have to do?

    Reply

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