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Since 28th December 2022, this plugin version has been discontinued for purchase. However, support will be continued for existing users. Post the aforementioned date, users who purchase the plugin, which now is made available as multiple add-ons, must refer to their corresponding setup guides. The drag-and-drop customizer feature that previously supported invoice customizations will soon be available for purchase, with extended support for other document types.

WooCommerce PDF Invoices, packing slips and credit notes plugin | WooCommerce Shipping labels, Dispatch labels and Delivery notes plugin | WooCommerce Address labels plugin | WooCommerce Picklists plugin | WooCommerce Proforma invoices plugin

Since 28th December 2022, this plugin version has been discontinued for purchase. However, support will be continued for existing users.

  • Overview
    • Plugin set up
    • General settings
  • Invoice
    • Getting Started
      • Set up PDF Invoices
    • Email PDF Invoice
      • Email invoices by order status
    • Invoice Number
      • Create/reset invoice number
      • Use the order number as invoice number
    • Customizations
      • Dynamic customizer for invoice
      • Customization using code editor
      • Add a new row to the product table summary section of WooCommerce invoice
      • Add product description in WooCommerce invoice
      • Custom filename for PDF Invoice/Proforma Invoice
      • Add tax column in invoice
      • Fix logo, image missing, or character encoding issues in PDF documents
      • Add product attribute to Invoice
    • Invoice Pay
      • Accept WooCommerce Invoice Payment
    • Fix logo, image missing, or character encoding issues in PDF documents
    • Add product attribute to Invoice
    • Bulk print invoice
  • Packing Slip
    • Getting Started
      • Set up Packing Slips
    • Customizations
      • Sort items by category and product name
      • Packing slip per item
      • Email packing slip to separate recipients
      • Change color of item quantity in Packing Slip
      • Set up Box Packing
    • Bulk Print Packing Slips
    • Add product attribute
  • Delivery Note
    • Set up Delivery Notes
    • Bulk print Delivery Note
  • Shipping Label
    • Set up Shipping Label
    • Add return policy
    • Bulk print shipment labels
    • Modify shipping states for selected country
    • Remove phone/email
  • Dispatch Label
    • Set up Dispatch Label
  • Address Label
    • Avery labels using Brother printer
    • Set up Address Label
    • Alter Font Size
  • Picklist
    • Set up Picklist
    • Add Customer's name in Pick List
  • Proforma Invoice
    • Set up Proforma Invoice
  • Credit Note
    • Set up Credit Note
  • Third-Party Compatibility
    • Plugins
  • Multilingual Support
    • Translate with WPML
  • Advanced Topics
    • Resolve image missing issue
    • Custom field in checkout page
    • Print invoice from 'My Account'
    • Provide print access for custom user roles
    • Add Custom Place Holders in Labels
    • Fixing character encoding issues
    • Include tracking number meta in invoices/labels
    • Deleting existing invoice numbers
    • Troubleshoot 'Unable to save settings'
    • Remove unnecessary product metadata
    • Extra Product Options Compatibility
    • Add custom fields to WooCommerce documents
    • Re-order Product Table
    • Print product meta data in a line
    • Hide Variation Details
    • Alter Address Format
    • Add order meta to WooCommerce documents
    • Pre-defined filters
    • Customer's name in invoices/labels
    • Compatibility with 'Product Add-Ons Ultimate'
    • Add empty column to the product table
  • FAQ
    • Frequently asked questions
  • Changelog
    • Version 4.4.3

Documentation/Print Invoice, Packing Slip, Delivery Note & Label for WooCommerce/Use the order number as invoice number in Woocommerce

Use the order number as invoice number in Woocommerce

Last updated on September 1, 2022

An invoice should possess a unique number. When you match the order number with the invoice number, it is a lot easier to manage it.

By using WebToffee’s PDF Invoices & Packing Slip plugin for Woocommerce on your store site, you can match the invoice number with the order number in only a few steps.

Get started

  • First of all, install and activate the plugin, a new menu Invoice/Packing appears in the WordPress dashboard.
  • Head on to Invoice/Packing > Invoice menu. The invoice settingswindow will open up.
    OR
  • Go to General Settings > Documents tab > Invoice > Settings.

Matching Invoice & Order Number in WooCommerce

From the invoice settings window, go to the Invoice number tab.

You can set up a custom invoice number with prefix/suffix/number series or even mirror the order number as invoice number respectively.

WooCommerce Invoice or packing-Invoice Settings- Invoice Number
  • Use the order number as invoice number: Choose Woocommerce order number to use the order number as the invoice number. If you want to generate a custom invoice number then select Custom number series and input the necessary details into the populated fields. The fields are populated on the basis of the number format previously selected.
    • Invoice Start Number: Enter the Invoice Start Number.
  • Custom invoice number
    • Invoice number format: Choose [number] from the format to have the invoice number without prefixes or suffixes. To have a prefix or suffix, you can choose an appropriate option from the drop-down as shown below:
    Invoice number format
  • Invoice Number Suffix: Enter the suffix which will be added after the invoice number. You can use any of the date formats or alphanumeric characters as a suffix as shown in the image below.
  • Date formats
    Date formats
  • Invoice Length: Indicates the total length of the invoice number. If the length of the generated invoice number is less than the provided, it will be padded with ‘0’. E.g if you specify 7 as invoice length and your invoice number is 8009, it will be represented as 0008009 in the respective documents.
  • Update and reset the invoice number format settings by clicking on the Update and Reset button.

    Now all the invoices generated from your store will use the order number as the invoice number.

    Custom number format

    Furthermore, you can make use of custom codes and modify the appearance of the number format as per your need. For example, to show the order total in words along with digits, simply use the placeholder [wfte_total_in_words] in your active template’s HTML code.

    Go to Invoice/Packing > Invoice > Customize, switch to the Code editor and insert the code to show the total amount in words. Sample HTML code will look like the one shown below:

    <div>
      <span>__[Price in words:]__</span> [wfte_total_in_words]
    </div>
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    On this page

    • Get started
    • Matching Invoice & Order Number in WooCommerce
    • Custom number format

    This article posted in Documentation, Invoice Number, Print Invoice, Packing Slip, Delivery Note & Label for WooCommerce and tagged invoice, invoice number, order, order number, woocommerce, WooCommerce PDF invoice plugin

    Written by

    WebToffee Team

    WebToffee Team is a group of WordPress and WooCommerce enthusiasts consisting of expert developers, testing engineers, technical support engineers, and SMEs.

    Comments (2)

    1. Himanshu

      March 30, 2022

      Is there any option to show the order total in words as well along with digits?

      Reply
      • Alan

        Alan

        April 8, 2022

        Hi,

        Thanks for reaching out to us. We are here to help you. You can use the placeholder [wfte_total_in_words] in your active template’s HTML code (Invoice/Packing > Invoice > Customize > Code editor) to show the total amount in words. Try this out and let us know how it works.

        Reply

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