Use the order number as invoice number in Woocommerce

An invoice should possess a unique number. When you match the order number with the invoice number, it is a lot easier to manage it.

By using WebToffee’s PDF Invoices & Packing Slip plugin for Woocommerce on your store site, you can match the invoice number with the order number in only a few steps.

• First of all, install and activate the plugin, a new menu Invoice/Packing appears in the WordPress dashboard.
• Head on to Invoice/Packing > Invoice menu. The invoice settingswindow will open up.
  OR
• Go to General Settings > Documents tab > Invoice > Settings.

From the invoice settings window, go to the Invoice number tab.

You can set up a custom invoice number with prefix/suffix/number series or even mirror the order number as invoice number respectively.

• Invoice number format: Choose [number] from the format to have the invoice number without prefix or sufix. To have prefix or suffix, you can choose an approprate option from the drop down as shown below:

Use the order number as invoice number: Choose Yes to use the order number as the invoice number. If you want to generate a custom invoice number then select No and input the necessary details into the populated fields. The fields are populated on the basis of the number format previously selected.

• Invoice Start Number: Enter the Invoice Start Number.

Invoice Number Prefix: Enter the prefix which will be added before the invoice number. You can use any of the date formats or alphanumeric characters in this field as shown in the popup.

Invoice Number Suffix: Enter the suffix which will be added after the invoice number. You can use any of the date formats or alphanumeric characters as a suffix as shown in the image above.

Invoice Length: Indicates the total length of the invoice number. If the length of the generated invoice number is less than the provided, it will be padded with ‘0’. E.g if you specify 7 as invoice length and your invoice number is 8009, it will be represented as 0008009 in the respective documents.

Update and reset the invoice number format settings by clicking on the Update and Reset button.

Now all the invoices generated from your store will use the order number as the invoice number.

Furthermore, you can make use of custom codes and modify the appearance of the number format as per your need. For example, to show the order total in words along with digits, simply use the placeholder [wfte_total_in_words] in your active template’s HTML code.

Go to Invoice/Packing > Invoice > Customize, switch to the Code editor and insert the code to show the total amount in words. Sample HTML code will look like the one shown below:

<div>
  <span>__[Price in words:]__</span> [wfte_total_in_words]
</div>